Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Tasks

Arrange and co-ordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Type and proofread correspondence, forms and other documents Supervise office and volunteer staff Plan, develop and implement recruitment strategies Perform basic bookkeeping tasks Establish and implement policies and procedures Perform data entry Provide customer service

Supervision

3-4 people

Computer and technology knowledge

MS Access MS Excel MS Office MS PowerPoint MS Word Electronic mail

Area of specialization

Correspondence Reports and records Invoices Charts, tables, graphs and diagrams

Work conditions and physical capabilities

Fast-paced environment Work under pressure Tight deadlines Repetitive tasks Attention to detail Large caseload Large workload

Personal suitability

Ability to multitask Client focus Excellent oral communication Excellent written communication Team player Time management

Other benefits

On-site amenities Parking available