Job Description

Administrative Assistant - MAYFAIR SHOPPING CENTRE

Department:

Mayfair Shopping Centre - Administration Office

Position:

Permanent Full-time

Our ideal candidate is a people person who has experience working in Customer Service and Administration but most importantly is a team player who is accurate and organized. A willingness to be flexible and openness to learn are key attributes.

Responsibilities include but are not limited to:

Receive and take messages from incoming calls and in-person visitors. Liaise with tenants, service providers and contractors, respond to their inquiries and/or refer to appropriate team members. Sort and distribute mail for the Administration Office, arrange couriers when required. Maintaining office supplies within the annual budget and coordinate supplies orders as needed. Assist with the collection, tracking, and maintaining of Insurance Certificates for the property. Maintain the weekly setup schedule and distribute to team members. Collect retailer sales information and perform related data entries in Excel. Assist with Accounts Payable. Using staffing schedules, prepare payroll spreadsheet according to deadlines in the payroll spreadsheet. Manage the retailer Storage room leasing program; managing requests, creating and distributing documents for execution, monitor expiry dates. Maintain and manage tenant contact information and distribution lists, as well as all internal phone lists. Draft and send out communications as required. Assist with the planning and coordination of employee engagement programs. Assist the marketing team with the execution of marketing activities as required. Other duties as required from time to time.

An ideal candidate should:

Have a minimum of 1 year of administrative experience. Administrative training, diploma or certificate would be an asset. Be proficient in Microsoft Office with advanced level Word, Excel and Outlook. Have excellent oral and written communication skills as well as strong interpersonal and organizational skills. Must be able to take initiative and work independently. This role is Monday through Friday but occasional evening and weekend work required.
Job Types: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Education:

Bachelor's Degree (preferred)
Experience:

Front desk: 1 year (preferred) Administrative: 1 year (preferred)
Work Location: In person