Job Description

Position: Receptionist/Administrative Assistant

Location:

Oakville Centre for Cognitive Therapy

Employment Type:

Part-Time (Approximately 22.5 hours per week, Monday to Wednesday, In-Person)

Pay:

$22.56 per hour

About Us:

Oakville Centre for Cognitive Therapy is a dynamic and collaborative psychological practice with a team of 27 professionals, including psychologists and psychologists-in-training. Our administrative team plays a crucial role in supporting our office's operations, and we are currently seeking a part-time Administrative Assistant to join our outstanding team. If you enjoy working in a positive and supportive environment, this is the perfect opportunity for you.

Role Overview:

As an Administrative Assistant/Receptionist, you will serve as the first point of contact for our clients, providing essential support across a variety of administrative tasks. You would work alongside another Receptionist/Administrative Assistant who works full-time. Your primary responsibilities will include:

Answering phones and responding to emails from current and potential clients Scheduling appointments and managing client bookings Greeting clients and assisting with check-in upon arrival Processing payments and managing financial transactions Facilitating referrals to other healthcare professionals Coordinating with third-party payors (e.g., insurance companies) Assisting with payroll and other daily administrative functions Supporting other office tasks as required
Training will be provided on our practice management software (Jane) and additional office procedures.

Qualifications:

We are looking for someone who is:

Positive, energetic, self-motivated, and highly organized Able to communicate effectively with clients and colleagues Strong in written and verbal communication Technologically proficient with strong computer skills A team player who thrives in a collaborative environment Conscientious about privacy and confidentiality in a healthcare setting
Given the nature of our work, candidates must be comfortable handling sensitive personal health information and maintaining confidentiality at all times.

Location:

Our office is located at 1235 Trafalgar Road in Oakville, easily accessible by car, bus, or GO Train, near the intersection of Trafalgar and the QEW.

How to Apply:

Interested candidates are invited to submit a resume and cover letter for consideration. Please note that only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $22.56 per hour

Schedule:

8 hour shift Monday to Friday
Ability to commute/relocate:

Oakville, ON L6H 3P1: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

Receptionist/Administrative Assistant: 1 year (required)
Work Location: In person

Application deadline: 2025-06-25