Job Description

We Are The Employer Brand of Choice. It is our mission to be your best choice when seeking a career in Transportation. We believe in creating lasting relationships with our employees, one built on Trust and Respect.

And our employees would agree, having selected us as a Great Place To Work through the annual survey measuring Employee attitudes at Voyago.

Here\xe2\x80\x99s a look at what makes us A Great Place To Work:

84% Agreed \xe2\x80\x9cVoyago is a physically safe place to work\xe2\x80\xa6\xe2\x80\x9d

80% Agreed \xe2\x80\x9cI can be myself at Voyago\xe2\x80\xa6\xe2\x80\x9d

81% Agreed \xe2\x80\x9cManagement has kept me well-informed\xe2\x80\xa6\xe2\x80\x9d

A Great Place To Work Certification means that we take your happiness seriously, and we work hard to ensure you are highly engaged and informed on important topics that keep Voyago on the move.

Help shape the future of mobility. Voyago is currently recruiting for an Administrative Assistant in London, Ontario.

Voyago is Ontario\xe2\x80\x99s Leading Mobility company, a subsidiary of Transdev. We\xe2\x80\x99re hiring dynamic, high achievers looking to be Difference Makers within the industry. Voyago continues to advance across Ontario with our multi-model platform covering a variety of segments including Medical Transportation, Student Transportation, and the Public sector with Medium/Micro Rural and Urban Transit, Accessible Needs Para-Transit, and On Demand Mobility.

Our employee success is built on our commitment and emphasis on training and orientation process. Voyago prides itself on the growth of our employees by supporting and encouraging them to develop skills that lead to successful careers.

Voyago believes in the strength of our people and remains committed to our Golden Values statement reflecting our promise of performance to our employees, customers, and communities in which we operate.

Our teams are continuously recognized as top performers in Safety and Client Satisfaction awards. Voyago is proud to be recognized as one of Canada\xe2\x80\x99s Safest Employers and a recipient of the Excellence Award for several years.

We are People and Safety First. So come join us and help shape the future of mobility at a Great Place To Work company.

Position Overview

This position will support the Operations Team Leaders and Supervisors for both the Patient Transfer Division and Schools Division equally. Under minimal supervision, the Administrative Assistant will provide exemplary administrative support, performing a wide range of administrative activities and tasks and ensures the smooth flow of incoming and outgoing communications. They will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned. This position is based in London, Ontario and is not fully remote, but may qualify for a hybrid work option.

Primary Responsibilities

• Provide scheduling support including but not limited to: maintaining and managing team calendars, booking travel and scheduling meetings; arranging meeting space or virtual meeting tools; developing staff meeting agendas, ensuring that any follow-up actions resulting from the meeting are documented and completed.
• Complete expense reports for processing and filing in a timely manner.
• Understands business etiquette; interacts and works successfully with senior leaders of customers and suppliers to ensure that customer needs are addressed while balancing other responsibilities
• Research solutions to questions and respond independently to email and phone inquiries.
• Makes sound choices in ambiguous situations; solves issues with reason and remains calm in times of crisis
• Opens and distributes incoming mail and other deliveries
• Coordinates the flow of information internally and with other department
• Demonstrates the highest level of confidentiality in the execution of all responsibilities.
• Completes administrative activities and tasks in a professional and timely manner.
• Order and maintain stationary and additional supplies
• Data entry and compiling data and statistics into reports, preparing presentations for team meetings
• Recording minutes and meeting summaries
• Other duties as required

Requirements

Knowledge & Skill Requirements

• Post-secondary education, preferably in a related field
• 1-2 years of similar experience in the field or related area
• Advanced knowledge in MS Office, Microsoft Work, PowerPoint, and Excel
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Excellent written and verbal communication skills
• Exceptional interpersonal, organizational and time management skills
• Friendly and professional demeanor
• Ability to work under pressure in a fast-paced environment
• Ability to manage Social Media pages, adding & monitoring content, would be an asset

Benefits

Why work for us?

• This position may qualify for our hybrid work option (3 days in office, 2 days at home)
• Employee and Family Assistance Program
• Competitive Benefit Offering
• Rewarding career with a growing company
• Great company culture
• Award Winning
• Focus on Innovation and Sustainable Environmental Initiatives
• Subsidiary of Global Transportation Provider (Transdev)

Sounds interesting? Apply now to learn more!

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.

Voyago