Job Description

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects. At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

MONTREAL OR QUEBEC CITY

The opportunity

WSP Global is currently looking for an Administrative Assistant, Legal Affairs, to support the insurance, litigation, ethics, and compliance teams. The role is based in Montreal or in Quebec City.
Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging.
• Our Flexible Work Policy – We recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain. WSP is the fabric of Canada.
• Outstanding career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things.
• WSP embraces a culture of exceptional collaboration with colleagues who are distinguished both by their skills and by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey.

We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future. #WeAreWSP
Responsibilities

• Check the linguistic and stylistic quality of the documents produced and their layout (e-mails, tables, forms, PowerPoint presentations, etc.) for the department.
• Draft and/or revise the department's routine correspondence (mail, various notes, minutes of meetings, etc.).
• Process invoicing for the legal team: entering invoices into Legal Tracker, reviewing invoices, coordinating and verifying information, obtaining required approval, and preparing monthly reports.
• Coordinate the agendas and manage emails for the Global Director, Insurance, Claims and Litigation and the Chief Ethics and Compliance Officer.
• Coordinate travel and manage expense accounts for the Global Director, Insurance, Claims and Litigation and the Chief Ethics and Compliance Officer.
• Assist the International Insurance Coordinator in the renewal of insurance policies.
• Enter invoices into a claims management system.
• Consolidate financial transactions and assist in the preparation of reserve reports.
• Other tasks assigned/required .

What sets you apart...

• Professional diploma in secretarial studies, office automation or any other training deemed equivalent.
• Between 2 and 5 years of relevant experience;
• Advanced knowledge of Microsoft Office and Excel is a requirement.
• Sense of organization and initiative.
• Detail-oriented.
• Excellent oral and written communication skills.

Language skills

• Knowledge of Spanish is an asset.

#LI-Hybrid



Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them, you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment. You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization. Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. WSP Canada Inc.
Montréal, QC Intermediate (6 - 10 years)
Montréal, Quebec, Canada/