Job Description

Location: 22 St. Clair Avenue East, Toronto, Ontario, M4T 2S7

The decision to join a company is a big one. We have opportunities for hard working, energetic and reliable people just like you.

Administrative Assistant, Legal

Company: George Weston Limited and Choice Properties REIT

Location: 22 St. Clair Avenue East, Toronto, Ontario

Work model: Minimum 3 days in the office per week

Are you looking for a unique opportunity to grow your skills, work with experienced industry professionals and at the same time experience an inclusive and collaborative work culture? Come grow your career at George Weston Limited!

George Weston Limited ("GWL") is a Canadian public company, founded in 1882. GWL's portfolio of companies includes Canada's largest food and drug retail businesses, Loblaw Companies Limited and Shoppers Drug Mart, which have over 2,400 stores and reach most Canadians serving their everyday food, health and wellness needs. GWL is also the controlling unitholder of Canada's preeminent diversified REIT, Choice Properties Real Estate Investment Trust, which owns over 700 high-quality commercial and residential properties across Canada. GWL prides itself on being a group of highly-trained and dedicated professionals working collaboratively with its businesses in a positive and collegial atmosphere.

Reporting to the Senior Manager, Legal, the Administrative Assistant will provide administrative and legal secretarial support to members of the Legal team. The successful candidate will have a high level of professionalism and ability to deal effectively with all levels within the organizational as well as external contacts.

Responsibilities:

• Assist the GWL Legal department with various administrative tasks, including, but not limited to, managing email and calendars, planning meetings, filings, handling incoming mail, payment of invoices and arranging for couriers.
• Assist with Board and Committee meeting logistics, including scheduling meetings, arranging audio/video requirements, conference calls and hotel/travel arrangements.
• Assist with maintaining the Legal Entity Management Database.
• Assist with the enterprise content management system, offsite document storage and managing retention schedules.
• Prepare correspondence, memorandums, reports and spreadsheets.
• Any other tasks that may be reasonably assigned.

Qualifications:

• Minimum two years of administrative assistant experience.
• Ability to work in a highly organized manner where attention to detail, accuracy and confidentiality are critical.
• Ability to work in a hybrid work environment (minimum 3 days in office/2 days remote).
• Strong computer skills (Excel, Word, SharePoint, PowerPoint, Outlook, database maintenance).
• Excellent time management skills with the ability to manage multiple priorities and deliverables.
• Must have flexibility to assist with Board meetings outside of regularly scheduled work hours.
• Excellent verbal and written communication skills.
• Adaptable and flexible individual who works effectively as part of a team.
• Positive and collaborative attitude.

WHAT'S IN IT FOR YOU?

• Unique opportunity to join a progressive and dynamic team with a proven industry leader.
• Ongoing opportunities for learning and career development within the Weston companies.
• Dynamic and fast-paced work environment.
• A competitive compensation and benefits package.
• Employee share ownership program and pension plan.
• Continuous learning through development reimbursement.
• Summer hours.
• Business-casual attire / Dress for your day.
• Strong culture of diversity and inclusivity.
• Commitment to community support and volunteerism.
• Recognition and social events.

George Weston Limited recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation's evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and colleagues with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.

Number of Openings 1

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