Job Description

The BC Nurses' Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.

Job Title:

Administrative Assistant - Labour Relations Regular Full-Time

Posting #:

MOVEUP-017-25

Bargaining Unit:

MoveUP

Pay Grade:

4 ($37.95/hour or $69,069 annually)



Position Overview



Responsible for providing administrative support for Labour Relations, Classifications, and other Officers, as required, as well as for standing/ad hoc committees. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from a number of officers and other union staff, and is required to exercise initiative in the organization of their related duties.



Key Responsibilities



Provides administrative support to staff or committees as assigned.

Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature. Proofreads and edits newly negotiated or renewed collective agreements. Sets up and distributes copies of meeting notices, agendas, and correspondence. Creates, develops, reviews, and provides grievance arbitration or advocacy reports. May perform research for cases in databases and on the internet. Works within the computerized network system. Uses technology for various applications, such as database management and word processing.

Handles inquiries and requests from members and staff.

Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts. Receives new assignments in the form of verbal, written, or email guidelines from officers and other union staff. Establishes their own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator. Deals with time sensitive issues effectively.

Sets up and maintains filing systems.

Sets up and maintains filing systems; maintains up to date records of union functions, staff assignments, meetings, and grievance logs.

Coordinates scheduling, meetings, and travel.

Arranges meetings, facility appointments, travel, and accommodation.

Performs other related duties as assigned.



Qualifications

The successful applicant must have:

1. A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.

2. Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.

3. Ability to manage correspondence and research information.

4. Ability to create and document processes.

5. Ability to format, filter, and index information.

6. Ability to communicate effectively both verbally and in writing.

7. Ability to organize work.

8. Ability to problem solve.

9. Ability to deal with others effectively.

10. Ability to simultaneously listen and record minutes.

11. Ability to type a minimum of 65 wpm.



Required Competencies



Functional/Technical Skills Teamwork Member Focus Interpersonal Savvy Peer Relationships Priority Setting Time Management Action Oriented Dealing with Ambiguity Composure Compassion Perseverance Approachability Decision Quality Intellectual Horsepower Learning on the Fly Patience Technical Learning Creativity Ethics and Values Listening Planning Problem Solving

Why BCNU?

We embrace and celebrate our differences, understanding that they are our greatest strengths. Our organizational values are rooted in respect, integrity, and collaboration, guiding us in creating a workplace where everyone feels safe, supported, and empowered to bring their authentic selves to work.

At BCNU, we don't just talk about diversity and inclusion--we live it, every day, in every aspect of our business. Together, we are building a culture where everyone can contribute to their fullest potential, knowing they are valued and respected for who they are.

To support our employees in their journey, BCNU offers a comprehensive range of benefits and resources designed to promote well-being, career growth, and work-life balance. From flexible work arrangements and mental health resources to professional development programs and inclusive employee networks, we are committed to providing the tools and support needed for every individual to thrive. If you require any accommodations to support you through the application process, please reach out to the hr@bcnu.org.