Requisition ID: 167814
Job Level: Entry Level
Home District/Group: Kiewit Energy Canada District
Department: Administration
Market: OGC
Employment Type: Full Time

POSITION OVERVIEW

We are currently looking for an Administrative Assistant to support our team in Calgary. The Administrative Assistant will be part of the business team and will need to possess the skills to manage a fast-paced office environment. The ideal candidate must be able to meet deadlines and contribute to a positive, safe, high-quality culture. The construction industry is a fast-paced environment that requires decision-making and problem-solving skills.

DISTRICT OVERVIEW

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oil sands processing, including steam\xe2\x80\x93assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary and Houston offering expertise in process, piping, mechanical, electrical, and civil/structural disciplines.

LOCATION

This position will be office-based in our Calgary location at Southport Road.

RESPONSIBILITIES

• Assisting in the paperwork process of getting project agreements/change orders executed through the approval workflow
• Properly filing all associated project agreement paperwork
• Setting up the agreements within our accounting system
• Setting up cost tracking logs for project cost and payment reporting
• Processing contract invoices through approved project payforms
• Troubleshooting subcontract payment holds and seeking prompt resolution
• General accounts payable support
• Other office administration support as assigned

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QUALIFICATIONS

• High School Diploma and at least 2+ years of administrative experience, preferably for engineering, construction, or oil/gas/chemical company
• Proficient in Microsoft Office products including Word, Excel, Outlook, SharePoint
• Must be customer service oriented
• Highly motivated, with a demonstrated passion for excellence and taking initiative
• Strong work ethic, willing to do what it takes to get the job done right the first time
• Demonstrated commitment to ethics and integrity
• Passion for safety, with the ability to help us ensure that nobody gets hurt
• Strong interpersonal, written, and verbal communication skills
• Team player with the ability to work independently to meet deadlines, goals and objectives
• Strong organization, time management, and attention to detail

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that\xe2\x80\x99s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.