Job Description

administrative assistant, Retail Operations (Vancouver) (

Job Number:

230001758 )

Job Posting

: Jan 17, 2023

Job Posting End Date

: Feb 1, 2023

Location

: CA-BC-Vancouver-Vancouver Regional Office
Is this role eligible for remote or hybrid work? : Yes-Hybrid
Starbucks - Administrative Support

Schedule

: Full-time


#Nowbrewing \xe2\x80\x93 administrative assistant, Retail Operations (Canada) From the beginning, Starbucks set out to be a different kind of company. Our mission, to inspire and nurture the human spirit, one person, one cup, one neighbourhood at a time has never been more relevant and important. This job contributes to Starbucks success by being trusted collaborators and thought partners to regional directors, providing strategic calendaring, communication, recognition and administrative duties in support of market priorities. This role will be working out of the Vancouver Regional Office and will require the successful candidate to work out of the regional office 3 days per week. Responsibilities and essential job functions include but are not limited to the following:

• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.
• Composes and types general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Supports the process of onboarding district managers including obtaining necessary computer equipment
• Organizes and maintains virtual filing system(s). Responds to phone calls and written requests for information. Research issues and gathers information. May index records and information.
• Provides advanced administrative support and project coordination to multiple partners within a business unit or department. Identifies and implements processes to improve work flow, organization and communication. Serves as a primary point of contact to distribute material and communicate standard operating procedures. Responds to requests for information.
• Schedules and coordinates complex meetings, training, seminars, activities and business travel for departmental partners. May take and publish meeting minutes.
• Effectively builds relationship with operational and business development leaders as well as other support partners including licensees to support market and leadership priorities

Summary of Experience

• General office administration
• 3-5 years admin experience

Required Knowledge, Skills and Abilities

• Multi-unit/multi-leader administrative support
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to deliver excellent customer service
• Proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook and Microsoft Teams
• Advanced knowledge of office procedures and general office equipment
• Ability to build trust based and collaborative relationships with cross functional partners
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Ability to handle confidential and sensitive information
  

Join us and be part of something bigger. Apply today!

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. Starbucks is an equal opportunity employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. Starbucks will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, provincial, and local ordinances.