Job Description

We currently have an opening for a full time or part-time Administrative Assistant in our Kelowna office.

Responsibilities will include:

• Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
• Perform word processing duties; draft forms, prepare/type letters, memos, and reports.
• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
• Assembling and transmitting documents internally and externally to clients in various formats.
• Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
• Updating division member\'s resumes and team calendar
• Coordinating meetings, travel, and social gatherings as required.
• General assistance to other Administrative Staff in the office as required.

Schedule:

• Part-Time (10:00 am - 3:00 pm) or Full Time
• Monday-Friday (No weekends)

Job Requirements

• Diploma or undergraduate degree in in Office Administration would be an asset.
• Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
• Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project); proficient in CorelDRAW! or other desktop publishing software.
• Website maintenance and database management skills are an asset.
• Knowledge of Adobe Acrobat and Illustrator is an asset.
• Able to work in a fast-paced office environment and remain calm in stressful situations.
• Superior organizational and time management skills; strong attention to detail.
• Superior interpersonal skills and a strong team player.
• Strong oral communication skills and technical writing skills.
• Available to work overtime as required or requested, occasionally at short notice.

Our commitment to you:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team. Our unique workplace culture has been what sets us apart and we provide:

• A hybrid work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
• Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
• An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.
• Company supported wellness program that include lunch and learns on various topics.

The salary range for this position is $47,840.00 to $60,320.00, and is commensurate with experience relative to this position.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

Associated Engineering