Job Description

ADMINISTRATIVE ASSISTANT II for FORT McMURRAY

(1 part-time, temporary position available)

About the position:

McMan Youth, Family and Community Services Association is seeking a highly organized and proactive Administrative Assistant to join our team in Fort McMurray. This is an excellent opportunity for an experienced administrative professional to provide administrative support to the Collaborative Service Delivery Program office and staff.

This is a temporary position with the possibility of extension. The current end date is June 30, 2026.

Hours:

Monday to Friday, 8:30 AM to 4:30 PM, averaging 32 hours per week. Flexibility is required.

Location:

Fort McMurray, Alberta.

Who we are:

The McMan team is a talented and dedicated group of people who enjoy collaborating, working hard, and having fun at work. We support the strategic objectives, vision and mission of a dynamic not-for-profit social service agency that offers a comprehensive range of programs and services in the Edmonton and North Region. We embody our organizational values of Commitment, Trust, Empathy, Respect and Genuineness in our daily practice. We're proud of the work we do and the folks we support.

What you'll do:

Reporting to the Program Manager, the Administrative Assistant will facilitate organized and efficient office operations, provide support to the program manager and team, and act as the first point of contact for the public and the individuals and families we serve.

Key areas of responsibility will include:

Acts as first point of contact for in-person and telephone traffic. Manages incoming service inquiries through strong knowledge base of program services and resources.

Manages data and information, prepares correspondence, reports and materials for a variety of purposes to support the program manager, team and services.

Arrange or assist in the arrangement of a variety of events including meetings and staff/persons served social functions including booking caterers, renting and preparing event facilities, overseeing ticket sales, hotel reservations, etc.

Verifies, monitors, reconciles, and completes a variety of financial information within the program. Ensures that the appropriate documentation is completed, and accurate reimbursement is provided.

Supports hiring, onboarding and training processes by collecting, communicating and managing information as required.

Receives, sorts and distributes incoming and outgoing mail.

Ensures office equipment is operational and serviced on schedule. Acts as the liaison with equipment suppliers to manage equipment issues and repair.

Manages the inventory of all office supplies and equipment. Coordinates an effective schedule to place orders with suppliers to maintain supply inventory.

Acts as back-up and provides assistance as needed to other Administrative Assistant staff; works on special projects and other duties as assigned.

What you bring:

A diploma in Business Administration or a related discipline and a minimum of two years' experience as an administrative professional. Equivalencies may be considered.

Effective communication and problem-solving skills. Strong analytical, organizational and time management skills. You are naturally drawn to supporting others and improving processes and are able to work with confidential information.

A high degree of skill in Microsoft Office suite, Adobe, and video conferencing applications.

Ability to drive personal vehicle would be considered an asset.

Dedication to service excellence and strong commitment to work effectively as a member of a team.

What's in it for you:

The salary for this position is $25.54 - $28.75 hour based on qualifications and experience, plus $6 an hour Housing Allowance.

A chance to work with a talented and engaged team of professionals in an organization with a great reputation that offers tremendous service in the community.

An opportunity to make a difference in the lives of individuals with disabilities.

A commitment to a healthy work life balance, Inclusive and fun environment!

Employee and Family Assistance Program.

A temporary benefits package is offered.

Generous paid time off

Opportunities for professional growth and development; paid training.

The ability to work with an agency that appreciates

YOU!

Closing Date:

July 24, 2025

Competition Number:

FM2AD-04 (Please include on cover letter or resume)

Please apply by email to McMan Human Resources through Indeed.

Address: 11016 127 Street NW, Edmonton, AB T5M 0T2

McMan Youth, Family and Community Services is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified candidates. We encourage First Nations, Metis, and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the organization to apply.

We thank you for your interest; however, only selected applicants will be contacted.

#INDHP

Job Type: Part-time

Pay: $25.54-$28.75 per hour

Ability to commute/relocate:

Fort McMurray, AB: reliably commute or plan to relocate before starting work (required)
Education:

DCS / DEC (required)
Experience:

Administrative professional: 2 years (required)
Licence/Certification:

class 5 drivers license (preferred)
Work Location: In person

Application deadline: 2025-07-24