Administrative Assistant, Human Resources Coordinator & Personal Assistant
Vancouver, BC, Canada
Job Description
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Busy Bee Gold is a "Certified Master Dry Cleaner". We are Vancouver\xe2\x80\x99s highest-rated garment care, wedding gown specialists, and master tailors. We are known for being the most reliable and environmentally friendly dry cleaner in Vancouver. Our growing list of trusted customers includes high-end signature brands like: Brunello Cucinelli, Balenciaga, Burberry, Celine, Christian Dior, Fendi, Gucci, Hermes, IWC Schaffhausen, Jimmy Choo, Maje, Moncler, Miu Miu, Montblanc, Prada, Salvatore Ferragamo, Sandro, St. John, Tory Burch, Ted Baker, The Law Courts, Vacheron Constantin, Yves Saint Laurent (YSL). Busy Bee Gold is looking for a qualified individual to fill a newly created position as an Administrative Assistant / HR Coordinator / Personal Assistant for the managing director of the company. This is a very unique role and will require the right person to balance assistance in managing the directors personal and business needs. Skills & Experience:
Expected start date: 2023-04-10
- Detail oriented with exceptional organizational skills and ability to multitask.
- Excellent verbal and written communication skills.
- Proficient computer skills, including the Microsoft Office Suite (Outlook, Word, Excel)
- Excellent organization and time-management skills
- Ability to analyze data and create reports and dashboards that provide insights and improved decision-making for executive leadership.
- Diploma or degree in Human Resources or related (or working toward)
- Strong ability to build and maintain positive rapport and trust while maintaining confidentiality.
- A team player capable of cultivating productive working relationships across the company dealing with a variety of different personalities.
- Previous experience as an Executive Assistant or Administrative Assistant is an asset.
- Maintain and update fluid calendar \xe2\x80\x93 plan, monitor, and coordinate daily/weekly schedule including ability to change / revise appointments as necessary for both personal and business- related appointments.
- Manage physical mail, emails and text messages \xe2\x80\x93 read and analyze incoming emails, answer and distribute as needed. Reply to text messages and phone calls as required.
- General correspondence \xe2\x80\x93 administrative memos/letters as required; communicating with internal and external parties via phone and email.
- Meetings minutes \xe2\x80\x93 take and type minutes and distribute them in a timely manner, archive and file the minutes in an organized, systemic manner.
- Credit card expense reports \xe2\x80\x93 receipt match, code and recover any missing receipts.
- Manage invoice payments and approvals of payments \xe2\x80\x93 obtain appropriate approvals, facilitate online payments and maintain records of transactions.
- Maintain a filing system \xe2\x80\x93 bank statements, employment documents, invoices, etc.
- Generate data reports \xe2\x80\x93 this includes cheques registry,
- Perform other duties as required.
- Facilitate full-cycle recruitment, including preparing job postings, candidate search, phone screens, coordinating interviews and reference checks.
- Manage employee on/off boarding and employment change processes, ensuring the accuracy of all employee documentation.
- Dental care
- Extended health care
- Life insurance
- 8 hour shift
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Expected start date: 2023-04-10
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Job Detail
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Job IdJD2144703
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationVancouver, BC, Canada
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EducationNot mentioned