Administrative Assistant
Hamilton, ON, Canada
Job Description
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Company presentation A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide\xe2\x80\x99s scientific territory and have been at the core of the company\xe2\x80\x99s activities since its creation in 1902. Air Liquide\xe2\x80\x99s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy. Entity and activity description The main object and purpose of this position consist in managing supplier files concerning raw materials, provisions and services. The incumbent enters data in order to provide clear and up-to-date information to clients and members of the team, while promoting ALC quality and safety objectives. The main responsibilities will be to assist the department in the administrative tasks related to our business operations and support the sales and customer service teams. Missions and Responsibilities
- Is responsible for procurement: Prepares purchase orders in keeping with purchase recommendations or requisitions. Ensures procurement by purchasing various items.
- Enters data: Enters all of the data required for the delivery slips, memos, counts, deposit slips, etc. Corrects the data entered in the system. Researches and corrects data that is rejected. Produces reports upon request. Provides information for the Regional Center team, such as driver data concerning the number of deliveries, time required, departure time, and number of stops.
- Provides administrative support: Provides support to the staff by making photocopies, filing, etc. Searches for missing documents. Maintains a sufficient supply of office supplies and accessories. Files documents in the document room and on the storage trolley. Replaces the receptionist as required.
- Continuous improvement: Works closely with the members of the distribution center team to resolve any problems or find new ways in which to improve the efficiency of the center\xe2\x80\x99s activities. Makes recommendations and takes part in the decision making process with respect to improving the distribution process.
- Safety/Quality: Promotes ALC safety objectives. Knows and respects all procedures pertaining to the supply chain as indicated in the ALC Quality Manual.
- Combination of education and relevant experience;
- A Bachelor\'s degree in Administration is preferred, but not required;
- Professional with strong time management and organizational skills;
- Self motivated and able to produce quality, error-free work in a busy environment;
- Strong written and oral communication in English;
- Proficient in Microsoft Office and Google Docs suites;
- Previous experience with ORACLE would be an asset.
- Day shift
- Monday to Friday
- Bonus pay
- Hamilton, ON: reliably commute or plan to relocate before starting work (required)
- Secondary School (preferred)
- Front desk: 1 year (preferred)
- Administrative experience: 2 years (preferred)
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Job Detail
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Job IdJD2141323
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHamilton, ON, Canada
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EducationNot mentioned