Job Description

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Job Summary:

The Administrative Assistant in Grande Prairie, Alberta is responsible for administrative, clerical, and secretarial support to the group\'s Operations Coordinators and Service Managers. They will support & coordinate with internal and external resources (operations, service, accounting, project management) and bring significant problems encountered to the manager\'s attention. They will provide onboarding assistance, filling, scanning, uploading, managing phones and answering services, procurement of office supplies, generating and creating reports as required, assist operations in customer order inputs, invoicing, purchasing, assist in international travel arrangements and bookings, handle ingoing and outgoing mail, assist in month end closure and provide a primary contact for employee benefit and administrative concerns for the group.

Essential Job Responsibilities:

• Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager\'s attention.
• Responsible for following all applicable company and corporate policies, guiding principles, procedures, and programs; including but not limited to the process map, support processes, health, safety, and environmental requirements.
• Primary contact for employee benefits and administrative concerns for the group.
• Onboarding training and assistance as well as filing duties.
• Generate and create reports as requested.
• Manage the telephone service during business hours and personal greetings, direction, and assistance at the front desk.
• Coordinating with the answering service.
• Assist operations with customer orders (Input and adjustments), purchase orders as needed and month end closure process.
• Occasional warehouse duties - cycle counts, internal equipment transfers.
• Review and evaluate service reports for completion, enter information from reports into the database D365.
• Complete documents and submit for invoicing. Assist in scanning and photocopying.
• Office management responsibilities including office supply orders.
• Handling incoming and outgoing mail.
• Schedule Sure Hire request as needed.
• Assist in international Travel arrangements and bookings.
• Other duties as assigned.

Qualification Requirements:

• High school diploma or GED
• A one-year certificate from college or technical school preferred
• Minimum three years of experience and/or training
• Computer skills - proficient in Excel, Word, PowerPoint, Outlook
• Good communication skills
• Ability to organize, create, and maintain effective workflow
• Outgoing and positive attitude
• Ability to work independently with minimal supervision.

Technical Requirements (software or program knowledge needed)

• Syteline/ JDE or other ERP systems
• Database knowledge is an asset.
• Microsoft Office & Outlook knowledge is an asset.

HSE Requirements:

• Indoor work environment.
• Frequent use of office equipment.
• Frequent finger/hand work - i.e., keyboarding.
• Standing and sitting.
• Light to moderate lifting on occasion with opportunity for frequent breaks (from lifting) as required.

Preferred method of application and to view all opportunities visit:

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind: NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

With over 40 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee\'s RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program.

NOV thanks all interested applicants, however only those selected for interview will be contacted.

NOV