Job Details

Job ID FIN-23-09
Category Job Opportunities
Status Open
Salary $28.09\xe2\x80\x9334.55 per hour
Posted March 31, 2023
Closing April 16, 2023 11:59 PM

Job Opportunities

Administrative Assistant (Full-time/Permanent)

The City of Wetaskiwin

Do you want to be a part of a different kind of local government? Wetaskiwin is a collaborative and inclusive place where we can examine our current state, share ideas for making things better, and turn these ideas into actionable plans; this is the heart of the City\'s 50-Year Community Vision and we want you to be part of it! Council\xe2\x80\x99s Strategic Plan has us exploring ways to sustain a strong economy, stay safe, focus on community, and the environment, while the City\xe2\x80\x99s Corporate Business Plan prioritizes a people-first philosophy. Our values are trust, resourcefulness, and integrity. We cultivate well-being through our team\xe2\x80\x99s dedication to building positive, trusting, and fulfilling relationships, and we serve the community by partnering in capacity building to cultivate positive relationships which enhance the overall wellbeing of our community. Located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural centre.

The opportunity

Reporting to the Chief Financial Officer, the Administrative Assistant performs clerical, administrative, and records management functions for the finance department. This position will provide backup to the Customer Service Assistant or Finance Clerks in the Utilities, Taxation, Accounts Receivable, and areas when needed. Work is reviewed primarily for accuracy and completeness. This opportunity offers the following incentives:

• Opportunities for growth within the organization.
• Pension and benefits (including health, dental, vision, and life insurance) commencing on date of hire.
• Employee Family Assistance Program.
• Earned Day Off eligible (subject to operational needs).
• Two (2) personal days per year with an additional anniversary day off!
• Paid accrued vacation time.

Responsibilities

• Greet customers in person, on the telephone, and by email; answer or refer inquiries.
• Open and distribute incoming mail and faxes to appropriate mail slot.
• Scanning of receipts and supporting documents.
• Scanning of invoices.
• Maintain an accurate and up-to-date filing system.
• Create an electronic document library.
• Finance process documentation.
• Draft council Request for Decision documents.
• Update bylaws and policies.
• Draft letters for signature.
• Unlock city hall front entrance in the morning and secure the entrance in the evening; access and secure finance vault.
• Other financial duties as requested.
• Any other related reports/work as needed by management.

Education, qualifications, and work experience

• First year Accounting Business Diploma or Certificate would be considered an asset.
• Experienced in cashiering, processing payments, and entering deposits.
• Experienced in invoicing and completing customer accounts transactions.
• 1\xe2\x80\x933 years relevant work experience.

Knowledge, skills, abilities

• Knowledge and experience with basic accounting principles.
• Superior customer service skills, ability to communicate with the public and answer inquiries, and communicate with other City departments.
• Cash receipting experience.
• Advanced office skills and able to manage multiple priorities.
• Knowledge of finance software such as Great Plains and Diamond.
• Knowledge of A/R, invoicing, is considered an asset.
• Fluent in verbal and written English.
• Valid Class 5 driver\'s licence required.

Application deadline and details

Application deadline: Sunday, April 16, 2023 How to apply: please email your resum\xc3\xa9 to hr@wetaskiwin.ca. The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals. The personal information submitted pursuant to this advertisement will be utilized for this employment opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act. Applicants are thanked in advance for their interest, however, only those selected for an interview will be contacted.