Job Description

The Administrative Assistant exists to support the day-to-day operations of the Fort St John Community Ministries. This individual works closely with leadership staff to ensure all administrative tasks are fulfilled. A well organized and adaptable person will excel in this role. HOURS:

• 30 hours per week, 9AM \xe2\x80\x93 3PM, Monday to Friday

KEY RESPONSIBILITIES:

• Performs general office duties such as answers and screens the telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries, Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
• Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
• May order all stationery supplies and maintain adequate office supplies and other supplies as needed
• Prepares and receives all paperwork for various projects and processes (e.g. stewardship reports, campaign reports, and conferences)
• Maintains record keeping and preparation of reports related to resource materials costs, and orders
• Receives orders, liaises with publishers, and checks prices, and maintains resource library; answers queries on orders and/or materials
• Will provide support for seasonal event planning & volunteer management
• Assists Executive Director and department leads with website maintenance and development
• Collaborates with Executive Director and department leads to create and curate content for social media
• Supports the departmental Manager or Supervisor and HR Administrator with HR processes such as onboarding and personnel record maintenance.
• Performs other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• The successful job applicant will have completed up to two (2) years of Community College
• CPR, First Aid and Non-Violent Crisis Training

Experience:

• The incumbent must have at least one year of prior related experience

Required Skills/Knowledge:

• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Team oriented & have the ability to take initiative.
• Willingness to work with people from diverse socioeconomic and cultural backgrounds.

PREFERRED SKILLS/CAPABILITIES:

• Proven experience with Microsoft Word, Excel, Teams and PowerPoint.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Praesidium Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements. We thank all applicants, however, only those candidates to be interviewed will be contacted. Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.



Published
February 3, 2023

Location
Fort St John

Job Type
Full-time

Competition #
RESP 121702-5270

Ministry Unit/Dept:
Fort St John Northern Centre of Hope

Salary Range:
$19.00 to $21.00 an hour

Address:
9824 99 Ave

Posting Expires:
February 24, 2023

Applications Accepted By:
Attn: HR Manager, Email: employeerelations@nchope.ca Please mention \'Administrative Assistant\' in the subject line of your email