Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations within our office environment, ensuring efficient administrative processes and providing exceptional customer service. This position is vital for maintaining smooth communication and coordination between departments, clients, and external partners. Please note this is for a maternity leave but may possible grow to a full time permanent position.

Duties

Manage incoming calls and emails, providing excellent customer support and maintaining professional phone etiquette. Assist in scheduling appointments and managing calendars for office staff. Maintain organized filing systems, both electronic and paper-based, to ensure easy access to important documents. Utilize Google Suite for document creation, data entry, and collaboration with team members. Support the dental or medical office operations by performing clerical tasks such as patient check-ins, record updates, and appointment confirmations. Collaborate with team members to ensure all administrative tasks are completed efficiently and accurately. Able to problem solve and critical thinking is required Knowledge in Accounts Receivable would be an asset Drivers License is a must - will be picking up and delivering cases

Skills

Proven experience in an administrative role, preferably within a dental or medical office setting. Proficiency in Google Suite applications (Docs, Sheets, Drive) for effective document management and collaboration. Familiarity with QuickBooks for basic accounting tasks is a plus. Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail. Excellent customer service skills with a friendly demeanor and strong communication abilities. Ability to demonstrate professionalism and maintain confidentiality when handling sensitive information.
If you are a motivated individual with a passion for providing outstanding administrative support in a dynamic environment, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $16.66-$23.00 per hour

Expected hours: 40 per week

Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Monday to Friday No weekends
Language:

English (preferred)
Work Location: In person