Job Description

The Organization



Based in the progressive Guildford area of Surrey, the Fraser Valley Real Estate Board (FVREB) is an association of over 5,100 real estate professionals who live and work in the BC communities of North Delta, Surrey, White Rock, Langley, Abbotsford, and Mission. The FVREB marked its 100-year anniversary in 2021.





The FVREB is small enough to be nimble and bold, yet large enough to be able to make a difference. With a long tradition of excellence, our mission is to enable the success of our members by providing tools, education, thought leadership and opportunities to enhance their expertise. As such, our members are publicly valued for their skill, professionalism and contribution to their community.





We are an employer that fosters a culture of innovation, entrepreneurship, and connectedness. We demonstrate care, value and support of our people with an emphasis on wellness. We dream big, we imagine the future, and then we make it happen. Because we can.





We invite you to join our team and be a part of our journey.





The IDEAL Candidate



We're seeking a seasoned administrative professional--someone who thrives in a fast-paced corporate environment and brings precision, reliability, and a proactive mindset to everything they do. You'll be a trusted partner to the COO, delivering seamless executive support while also managing the day-to-day operations of our facilities, including maintenance, repairs, and vendor coordination.





You bring proven expertise in supporting high-level committees or boards, with a track record of orchestrating successful meetings and events that run like clockwork. Your experience in facilities oversight reflects a sharp eye for cost-efficiency and compliance, ensuring that our building, infrastructure, and grounds remain safe, functional, and aligned with health and safety standards.





Above all, you're a collaborative, results-oriented team player with unwavering integrity. You build strong relationships across departments and thrive in cross-functional project teams, contributing with both professionalism and purpose.





What You'll Do



Reporting directly to the Chief Operating Officer (COO), you will play a pivotal role in delivering high-level operational and organizational support across key leadership functions. Your responsibilities will span administrative coordination, event planning, and committee support, ensuring seamless execution and communication throughout the Fraser Valley Real Estate Board (FVREB).



Administrative Support for Board and FVREB Leadership



Provide daily operational assistance to the COO, CEO and EA, including scheduling, communications, and organizational tasks, managing confidential matters and documentation with discretion and professionalism Assist with travel arrangements, expense tracking, and calendar management for senior leadership Prepare correspondence, reports, summaries, and assist with compiling meeting materials and agenda items as required Act as a backup to the Executive Assistant, stepping into EA duties during absences Facilitate logistics, agendas, minutes, and follow-up for various committees and leadership groups, including: + Brokers' Council (including annual meetings and town halls)
+ Technology Committee
+ Fraser Valley REALTORS Charitable Foundation
+ Joint Health & Safety Committee
+ FVREB Leadership Team
Organize member and organizational events, overseeing venue selection, catering, AV setup, and speaker coordination, event promotion, registration, and post-event communications Coordinate special gatherings such as the Past Chair dinner, holiday celebrations, and other signature events




Facilities Management & Building Operations



Oversee and coordinate all aspects of building operations, including maintenance and repair of HVAC, plumbing, electrical, and mechanical systems Implement and uphold safety protocols, emergency procedures, and vendor management to ensure smooth day-to-day functionality Ensure the facility remains clean, safe, and well-maintained through collaboration with custodial teams and external service providers Oversee access control, security systems, and emergency equipment to safeguard staff and property Support regulatory compliance by assisting with permits, safety inspections, and documentation for preventive maintenance Provide backup coverage for reception as needed, maintaining continuity of front-desk operations




What You'll Need:


Post-secondary study in a relevant field such as business administration, office management, or a related discipline At least 8 years of progressive corporate administrative experience, demonstrating exceptional professionalism, integrity and discretion Minimum 5 years of direct experience providing high-level support to Committees or Board of Directors Advanced proficiency in Microsoft Office (Outlook, Excel, Word, Power Point), with min. typing speed of 60WPM and a strong aptitude for maintaining meticulous records Specialized expertise in agenda development & preparation, minute-taking, and event coordination, with a focus on: + Proactive risk identification and strategic foresight
+ Impeccable attention to detail and commitment to accuracy + Outstanding verbal and written communication skills
+ Strong customer service orientation and initiative
+ Robust organizational, analytical, and problem-solving capabilities
+ Superior time management and multitasking abilities
+ Proven capacity to manage competing priorities independently and effectively
Positive, adaptable mindset with a strong sense of ownership and accountability for assigned goals, deliverables, and documentation Demonstrated ability to collaborate seamlessly across departments, cross-functional teams, and external stakeholders




What's In It for You:


A competitive Total Rewards package that includes employer-paid "top tier" group health benefits and generous retirement savings.
Exceptional paid time off that includes vacation + 13 observed stats, an optional flex-day program, various personal leaves as well as a yearend office closure - all in support of work life flexibility. Our own free-standing building with modernization plans in the works, and FREE on-site parking, close to shopping and green space. A great values-driven and fun team with a renewed focus on continuous improvement, career progression, self-actualization and MORE. Yes, you can make a difference here!

Please apply by submitting your resume and cover letter.

To be considered for employment candidates will be required to provide proof of citizenship, permanent residency, or eligibility to work in Canada with no restrictions. Employment is contingent on the satisfactory completion of a pre-employment background check. This posting will remain open until a qualified candidate is hired. We sincerely thank all applicants who express an interest in this role but wish to let you know that we will only be contacting applicants that are aligned with our requirements.