Job Description

Kelly Services has partnered with a well-established Business Management company who is looking to hire a permanent Administrative Assistant for their growing team. This organization specializes in creating tailored solutions for various organizations based on their unique business challenges.

This position will be completed in a hybrid work model with their office located in the Etobicoke area. The successful candidate will report into the Executive Assistant and be responsible for ensuring the office runs smoothly and supporting with administrative task across the Finance, Marketing, & Human Resources.

Responsibilities include:

• Answering main phone lines
• Answering staff and client inquiries
• Greeting guests, staff, and other visitors
• Coordinating travel arrangements
• Maintaining professionally appearance of public spaces including preparation of coffee, unloading dishwasher, scheduled fridge clearing
• Maintain general office inventory and replenish stationery, printer & kitchen supplies as needed
• Assist with IT and technical support needs
• Liaise with property management on general facilities issues
• Manage conference room reservations, arrange, and prepare catering
• Coordinate and organize social events, company events and birthday celebrations
• Reconcile expenses/receipts for accounting
• Credit card purchase management
• Maintain marketing receipts, logging into appropriate spreadsheets and budget
• Review PowerPoints and proposal content for grammar, typos, and formatting
• Assist with new hire onboarding processes such as setting up laptops, access pass, parking pass etc.
• Support the performance management process by conducting internal 180-degree feedback and summarize the responses
• Conduct health and safety monthly inspection and record minutes during JHSC meetings
• Ad hoc administrative duties as assigned

Qualifications:

• Minimum 3-5 years of experience within a Reception or Administrative position or another similar role
• Completion of a post-secondary in business or another related degree
• Proficiency with G - Suite & MS Office suites
• Excellent Customer Service skills
• Have a diver's license and access to a vehicle
• Superior time management and organizational skills
• Excellent communication skills both verbally and written
• Ability to work in a team environment as well as independently

Why Kelly?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work--just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.