Job Description

ADMINISTRATIVE ASSISTANT

Requisition #:

R25-3256 (JP514)

Location:

Remote (Must be based within Alberta - Edmonton candidates preferred)

Engagement Type:

Contract

Number of Resources required:

5

Rate (CAD):

Up to $22 per hour / Commensurate with related experience and market competitiveness

Term:

March 2025 to July 31, 2025 with 6-month extension available (up to 11-month contract)

Hours per day:

7.25

Security Screening:

Standard (Criminal Record Check)

Submission Deadline/Closing Date:

February 26, 2025 (12:00 PM Mountain Time)

Tri-global Solutions Group Inc. is seeking five (5) Administrative Assistants to join our talented Service Delivery team at Alberta Health Services (Government of Alberta).

WORK MODEL:

The successful candidate(s) will work remotely and must be based within Alberta, preferably in the Edmonton area. Work must be done from within Alberta at all times, due to network and data security policies. Standard hours of work are 08:15 - 16:30 with a 1-hour lunch break Alberta time, Monday through Friday excluding holidays.

Please review the project overview and requirements below. If you meet the requirements and are interested in submitting for this role, please reply to this job posting.

If you know other consultants who may be interested in this opportunity, kindly share this job posting.

Thank you.

Tri-global Solutions Group Inc.

Website:

https://tri-global.com

PROJECT OVERVIEW

Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. Duties involve the methodical maintenance of contracts within the contract record management system - Contract Lifecycle Management (CLM), ensuring the accuracy of stored data. Additionally, the position is tasked with ensuring compliance with the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests. The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe, and high-quality healthcare for all Albertans.

This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.

DESCRIPTION OF SERVICES

Key duties will include the following but are not limited to:

Proofing and formatting system access documents. Record tracking in Excel. Answer phone calls and emails. Create documents as required. Act as point of contact for stakeholders. Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance, and monitoring. Reviews requests from AHS Contracting department. Process and triage all submitted requests. Support the provision of access to various online platforms.

MANDATORY SKILLS

Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas, and certificates (in years) (Yes or No) Experience using Microsoft Office Suite tools. (2 years+)

DESIRABLE / NICE TO HAVE SKILLS

Relevant post-secondary education in areas of supply chain, procurement, business, or a related field. Acceptable education includes degrees, diplomas, and certificates (minimum 2-year diploma). Experience with coordinating contract documents. (1 year+) Working experience with navigating and updating Oracle 12.1.2 (1 year+)

NOT FOR YOU?

Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency. Join an exceptional and committed team that redefines the landscape, forging a distinctive path toward success. Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.
Job Type: Full-time

Pay: Up to $22.00 per hour

Benefits:

Work from home
Schedule:

Monday to Friday
Application question(s):

WORK MODEL: The successful candidate(s) will work remotely and must be based within Alberta, preferably in the Edmonton area.

Please confirm that you are based in Alberta

Education:

Secondary School (required)
Experience:

working within a Public Sector organization: 1 year (preferred) Answer phone calls and emails: 4 years (required) Record tracking in Excel: 4 years (preferred) coordinating contract documents: 3 years (preferred) using, navigating or updating Oracle PeopleSoft 12.1.2: 3 years (preferred) using Microsoft Office Suite tools: 5 years (required) contract maintenance: 3 years (preferred) procurement related: 2 years (preferred) administration or a similar applicable role: 5 years (required)
Licence/Certification:

education in procurement, SCM, business, or related field (preferred)
Work Location: Remote

Application deadline: 2025-02-27
Expected start date: 2025-03-03