Job Description

ADMINISTRATIVE ASSISTANT, DIGITAL PLATFORMS AND DELIVERY

INFORMATION TECHNOLOGY SERVICES

Competition No.

25.11.335

CATEGORY

SALARY

CLOSING DATE

Full-Time Non Recurring Term (35 hours per week) MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week). December 7, 2025

About Us

------------



MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Metis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.



Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

---------------


MacEwan University is seeking an Administrative Assistant, Digital Platforms and Delivery for a 24-month, non-recurring term opportunity with the Information Technology Services department.


Reporting to the Director, the Administrative Assistant provides advanced administrative, operational, and coordination support to the Director and management team overseeing IT Operations. You will manage high-volume scheduling and communication needs, coordinate HR and procurement documentation, support financial reconciliation and reporting, and ensure smooth operations across diverse technical teams. You will also exercise a high degree of independence, judgment, and professionalism, handle confidential information and contribute to an effective, service-oriented culture within ITS.


Key responsibilities include:

Coordinating administrative aspects of HR processes (recruitment requisitions, interviews, SmartHR forms, onboarding/offboarding, training tracking); Liaising with HR, Payroll, and Finance to ensure accurate and timely transactions; Preparing purchase requisitions, expense claims, and P-Card reconciliations; Tracking budgets, assisting with forecasting, and supporting financial reporting for operational projects; Obtaining vendor quotes, verifying invoices, and ensuring compliance with institutional procurement standards; Coordinating departmental assets, inventory, and service tickets with ITS Finance and Facilities; Managing supply orders, travel logistics, vehicle bookings, and office/facility requests; Coordinating logistics for staff meetings, recognition events, and engagement activities; and Supporting internal communication channels and assisting with process documentation and continuous improvement initiatives.
####

SKILLS

You will have:

Excellent time management, organizational and prioritization skills; The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision; Strong proofreading and editing skills; The ability to create professional reports and correspondence; Effective problem-solving skills with keen attention to detail; The ability to be flexible and easily adapt to changing priorities; Strong verbal, written and interpersonal communication skills with a professional and friendly approach; The ability to work with confidential information and to exercise judgement and discretion; Customer-service orientation with a professional demeanor and commitment to equity, diversity, and inclusion; and Proficiency in Microsoft Office suite (including Word, Excel, Outlook, PowerPoint, Teams), Adobe Professional, SharePoint.
####

QUALIFICATIONS

A minimum of a diploma in Office or Business Administration or related field. A minimum 3 years of progressively responsible administrative experience supporting multiple leaders in a complex or technical environment, preferably within post-secondary or public-sector settings. An equivalent combination of education and experience may be considered.
####

BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Voluntary Participation in Local Authorities Pension Plan (LAPP) Flexible benefits package Continuous learning culture * Opportunities for career growth