Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction and renovation projects. This role is vital in ensuring smooth office operations, effective communication, and efficient project management. The ideal candidate will possess strong office management skills, excellent computer literacy, and the ability to handle multiple tasks with professionalism. Bilingual abilities and experience in clerical or customer service roles are a plus.

Duties

Prepare and manage final billings for construction and renovation projects. Schedule and coordinate appointments, meetings, and project timelines using calendar management tools Perform data entry, filing, and document proofreading to ensure accuracy of project records and correspondence Utilize Microsoft Office Suite ( Excel, Word, PowerPoint) and Google Workspace for report creation, presentations, and communication Maintain organized office files and assist with bookkeeping tasks Provide customer support through effective communication with clients, vendors, and team members Support office management tasks such as supply ordering, invoice processing, and general administrative duties Assist with personal assistant duties as needed, including travel arrangements and personal scheduling for project managers

Requirements

Experience in office administration within construction or renovation industries preferred Strong computer skills with proficiency in Microsoft Office ( especially in Excel, Word and Outlook), Google Workspace, and data entry tools Excellent organizational skills with the ability to prioritize tasks efficiently Bilingual abilities are highly desirable to facilitate communication with diverse clients and vendors Exceptional customer service skills with professional phone etiquette and a friendly demeanor Ability to manage multiple responsibilities simultaneously while maintaining attention to detail Office management experience including calendar management, filing systems, and document proofreading Prior experience as a receptionist, or personal assistant is advantageous but not required Strong typing skills and familiarity with multi-line phone systems are essential
This position offers an engaging environment where organizational excellence supports successful construction & renovation projects. We value proactive professionals who thrive in dynamic settings and are committed to delivering outstanding administrative support.

Job Types: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Expected hours: 32 - 34 per week

Benefits:

Flexible schedule On-site parking
Work Location: In person