Job Description

Overview

Van Giessen Growers Inc., a Coaldale grower and produce processor, is seeking a dependable and detail-oriented Receptionist/AP Technician. This hybrid role supports front-office operations, facilitates the receiving of goods, processes sales orders, and provides administrative assistance to department managers as needed.

Key Responsibilities

Reception & Administrative Support

Welcome visitors warmly and handle incoming calls efficiently. Manage incoming and outgoing deliveries, courier shipments, and general correspondence. Maintain a clean and organized reception area and front office. Provide administrative support to other departments as needed. Assist with scheduling, meeting coordination, and maintaining office supply inventory.
Accounts Payable (Data Entry Focus)

Accurately enter vendor invoices into the accounting system. Match invoices to purchase orders and packing slips for verification. Flag discrepancies or missing documentation to the Accounting Manager. Maintain organized digital records of AP transactions.
Sales Order Processing

Enter and process sales orders accurately and in a timely manner. Coordinate with Sales Manager, Production and Shipping teams to ensure order fulfillment. Maintain records of sales transactions and assist with related documentation.
Receiving Coordination

Facilitate the receiving of goods at the office by logging deliveries as needed and notifying appropriate staff. Ensure signatures are provided and packing slips and delivery documents are collected and routed for processing. Communicate with vendors and drivers as needed to support smooth receiving operations.
Qualifications

High school diploma or equivalent; post-secondary education in office administration or accounting is a plus. 1-2 years of experience in a similar administrative or data entry role. Proficiency in Microsoft 365; familiarity with accounting or ERP software is a plus. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to multitask and remain calm in a busy environment.
Please note that only qualified applicants will be contacted for further consideration. We encourage applicants to showcase relevant experience in their application. Van Giessen Growers Inc. is an equal opportunity employer and welcomes applications from all qualified individuals.

Job Type: Full-time

Pay: $22.00-$25.50 per hour

Expected hours: 35 - 50 per week

Benefits:

Casual dress Commuter benefits Dental care Discounted or free food Extended health care On-site parking Paid time off Vision care
Schedule:

Monday to Friday Weekends as needed
Ability to commute/relocate:

Coaldale, AB: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 1 year (preferred)
Work Location: In person