Job Description

Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): N/AJob Family: Administrative Support# of Open Positions: 1Faculty/Service - Department: CPSR OperationsCampus: Social Sciences BuildingUnion Affiliation: SSUODate Posted: avril 08, 2024Closing Date: avril 19, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date aboveHours per week: 35Salary Grade: SSUO Grade 06Salary Range: $50 642,00 - $63 967,00About the faculty/service: Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty\'s masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.Position purpose:Under the supervision of the Associate-Supervisor, Business Operations of the Centre for Psychological Services and Research (CPSR), provides administrative support to students, professors, supervisors and directors in managing the financial and physical resources of the CPSR. Manages client files and ensures compliance with professional ethics by maintaining the confidentiality of internal and external client service requests and clinical files.In this role, your main responsibilities will include:Physical resources: Controls and maintains an inventory of clinical materials, communication and multimedia systems and CPSR facilities.Psychological tests and clinical materials: Manages the inventory of tests, manuals and all psychological materials used by interns and trainees during clinical internships.Administrative writing: Prepares forms, correspondence and all other documents related to CPSR activities.Administrative support: Performs various administrative tasks related to the coordination of the CPSR.Reception: Replaces the receptionist (as needed) by greeting clients/patients, collecting confidential client information as well as payment and issuing receipts, in accordance with the procedures and policies of the CPSR.Purchasing and inventory control: Carries out decentralized purchasing of goods for the sector, in accordance with all relevant policies. Controls the inventory of various supplies.Preparation of invoices: Prepares and reviews invoices and reimbursements paid by the CPSR budget. Administers the sector\'s petty cash.What you will bring:Knowledge of administrative principles, normally acquired through post-secondary education or equivalent experienceExperience interpreting, explaining and applying policies and regulationsExcellent interpersonal and communication skillsExperience in bilingual administrative writingExperience in customer serviceExperience working in an environment requiring the exchange and protection of highly confidential information.Knowledge of computer systems and software, including spreadsheets, databases, financial systems, Internet and e-mail.Ability to produce high-quality work, while respecting strict deadlinesKnowledge of accounting principlesBilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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