Job Description

Administrative Assistant, Job ID# 4039
Employment Source / Full-time / 1-year contract / Starting ASAP / Tycos

Who is JVS
JVS Toronto is a registered charity in the social services sector. Our mission is to enable people to maximize their potential at work and school. Join our development and communications team to help us engage donors and funders in an effort to generate revenue for the agency to provide our services without charge to those who need it most. Our employees benefit from competitive salaries, a friendly work environment and opportunities for continuous learning. JVS Toronto also offers a generous vacation package, group benefits and pension plans in addition to paid sick time, family care and wellness days, monthly wellness initiatives, access to an employee assistance program (EAP) and a variety of corporate discounts.

Learn about the work we do: www.jvstoronto.org

Program Overview
The JVS Employment Source offices, provides employment services to unemployed individuals of all ages, including youth, financial backgrounds and skills to help them gain employment within their field or a related field. To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/ placement services. The person in the role will be responsible for supporting all Employment Source programs and located at Tycos 5 days every week.

We're looking for someone who will:

• Provide clerical support, including data entry, editing and formatting reports, preparing and completing agency and government forms, word processing of correspondence and other materials, filing, faxing, and photocopying
• Provide reception duties and customer service to all clients, employers and visitors daily
• Provide full administrative support to on-line Resource & Information centre workshops
• Set up, maintain, and file client/employer records in agency-used systems; prepare rosters of clients as needed
• Assist with organizing appointments, orientations, and workshops; contact employers, clients and referring agencies regarding session start dates, interviews, appointments, etc.
• Provide administrative support in processing claims for the training incentive component
• Maintain office supplies and equipment
• Assist location staff with administrative and other related duties as needed

Flexible hours / evenings / weekends may be required for this position.

Minimum Qualifications & Experience:

• High school diploma
• 1-2 years of office administration and customer service experience
• Strong organization skills; detail oriented
• Effective time management and problem solving skills
• Effective verbal and written communication skills
• Computer literate; the ability to learn software and databases used by the agency (i.e. SalesForce)

Our ideal candidate will also have:

• Employment Ontario knowledge and exposure
• Demonstrated financial literacy skills

Qualified applicants are invited to submit their resume & covering letter here.
JVS Toronto is an Equal Opportunity Employer. If you require accommodation in order to submit your application, please contact HR.
JVS Toronto embraces diversity and encourages all qualified candidates to apply.
We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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