Job Description

Job Title

Administrative Assistant

Requisition #

998825.1

Job Type

Replacement Term (for staff, exempt and management)

Position End Date (if applicable)

7/31/2023

Location:

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

Posting

Note: Strong internal candidate applying

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut\'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the M\xc3\xa9tis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Role

This position is limited term role, ending July 31, 2023, and is.a full-time role working 35 hours per week.

Responsibilities

• In-person reception and greeting for all Counselling Centre clients
• Offering assistance as needed to all students, faculty and staff visiting the Counselling Centre
• Comprehensive telephone reception duties, including managing scheduling and information-related calls and emails
• Preparing rooms for workshops and student groups
• Scheduling including booking client appointments, workshops, groups and webinars
• Entering and maintaining client information, records and group and workshop statistics
• Producing a range of student-related publications including fact sheets, advertising, and workshops and events marketing materials
• Set-up and take down of workshop and events materials, assisting with design and formatting of workshop materials
• Maintenance of website
• Various clerical and administrative duties
• Other duties as assigned

Qualifications

• Two year diploma or equivalent combined with 3 to 5 years of relevant experience
• Proficiency with Microsoft Office software and scheduling systems.
• Excellent communication and interpersonal skills (verbal and written)
• Organizational skills and a keen attention to detail
• Ability to be tactful and diplomatic
• High degree of ethical conduct; respectful of confidentiality and professional conducts
• Excellent customer service and communication skills and capacity and sensitivity to support a broad range of centre customers
• Knowledge of student services is an asset, as is the capacity to respond to clients in crisis, the ability to make decisions and prioritize.
• Familiarity with and competence with client scheduling software, Microsoft Office, Adobe Acrobat, and student information systems is a definite asset

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

MRU supports full immunization as the best way to protect yourself and our campus community and strongly recommends vaccination against COVID-19.

Union: MRSA

Position Class: SAD04 Administrative Support IV

Salary: $41,424.00 - 52,382.00 per annum

Closing Date: March 2, 2023

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

Mount Royal University