Job Description

At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice.

Administrative Assistant

The Administrative Assistant is responsible for all office administrative support, clerical support for the Regional Sales and Account Manager, Territory Sales Managers, and Territory Sales Assistants well as any and all required administrative assistance as required from time to time by the Southern Alberta Team including InterAg, Market Development and Seed Growth.

The Administrative Assistant is accountable to their respective cost center manager for maintaining all administrative functions for their assigned departments, which include word processing, presentation preparation, travel and event/meeting arrangements, requisitioning, expense report verification and reconciliation, and other administrative functions assigned by their departments.

Bayer is committed to a flexible hybrid working environment. This is a permanent position and is based out of Calgary, Alberta.

What you will do:

• Financial/Accounting Management:

• Process invoices in a timely manner through electronic control (SAP) and/or process systems as necessary in the daily operations of the company. Reconcile, allocate and track charges for prompt payment, maintaining positive relations with suppliers/preferred vendors.
• Process all requisitions (including entering information and receiving goods in SAP)
• Review and process payment requests at a highly proficient level using strong computer skills, software and accounting knowledge
• Expenses: verify receipts, ensure proper allocation, process in timely manner prior to managers approval
• Budget tracking: track expenses (SAP, Data One) on a monthly basis to ensure the team is within the budget guidelines of both OPEX and Business Development. Track spending to alert team of any anomalies that may impact monthly spending. Communicate with corporate financial partner to ensure accuracy

• Meetings & Event Planning:

• Organize and coordinate special events, meetings, conferences, tours, training, and customer events/trips for the Regional Sales Team
• Plan, attend and participate to ensure expectations are met and fall within budgeted guidelines
• Ensure team is aware of the Bayer Events Vision and adhere to compliance
• Organize room rentals, catering, venue reservations, equipment rentals and manage RSVP process including invitations and tracking responses
• Arranges corporate travel and meetings by developing itineraries and agendas, scheduling air travel, booking other transportation, arranging lodging and meeting accommodations and recording minutes
• Conduct activities/events in a safe and environmentally responsible manner

• Communication & Team Dynamics

• Establish and maintain effective communications within the team. Act as a trusted conduit between the RSAM, TSM's and TSA's
• Must be a team player that possess a positive attitude/personality
• Strong communication, problem solving, and customer service skills required for both internal and external customer relations
• Ability to independently respond to correspondence that may require detailed analysis or information and/or collecting data from other departments/areas

• Administrative/Office Management

• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans
• Work with various corporate software programs and intermediate accounting
• Manage day to day office duties which include, but are not limited to, answering calls, emails and other correspondence, shipping & receiving of packages, manage office inventory and stocking of supplies, IT related issues, switchboard relief, plus additional duties assigned from time to time
• Ordering, tracking & distribution of field supplies such as demo product, field signs, promotional items, etc.

• Work with CRM (sales tool) including monitoring and managing upload process of complaints and disbursements
• Responsible for all faucets of the On-boarding and Off-boarding of fulltime and contract employees process as outlined in the HR procedures

• Policies & Procedure Management

• Fluent in corporate policies & procedures that effect the day to day smooth operation of the Sales Team. Monitor to ensure compliance. Review educate and support implementation amongst the sales team
• Complete, submit, monitor and follow-up approval processes/forms for all procedures i.e. travel policy, spending policy, IT and HR policies, compliance and safety, plus others as listed on corporate website

Who you are:

• A completed Grade 12 high school diploma with at least 5 years related administrative experience; and/or a 1 year certificate in office administration or related discipline with at least 3 years related administrative experience; or a 2 year diploma in office admin or related discipline/degree with at least 1 year related experience
• Advanced computer knowledge and proficiency including Word, Excel, PowerPoint, Outlook. Knowledge of these programs need to be at a level to facilitate an efficient workflow of the department and all of its procedures (Microsoft TEAMS experience is considered an asset)
• Experience in operating systems such as SAP, CRM and/or Concur would be an asset.
• Proficient interpersonal and communications skills
• Individual must be detailed oriented with meticulous attention to detail
• Ability to prioritize multiple workloads to meet deadlines
• Strong organization skills & ability to problem solve
• Must be a team player with excellent customer service skills

What we offer:

• Competitive compensation and rewards package
• Collaborative, diverse and inclusive culture
• Career development and global opportunities
• Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees' differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer's values and purpose.

Learn more about our values and purpose at: https://www.bayer.com/en/ca/canada-our-purpose-values

All referral candidates must first be submitted via our internal referral system by a current Bayer employee in order to participate in the referral program. Once a Bayer employee has successfully referred you in our system, you will receive an automated email with instructions on how to complete your application.

Application Deadline: Oct 18, 2022

Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.

Location:

Canada : Alberta : Calgary

Division:

Crop Science

Reference Code:

732822