Job Description

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge

• Google Docs
• Microsoft Visio
• Electronic scheduler
• Database software
• Accounting software
• Business diagram software
• MS Access
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• Quick Books
• Simply Accounting
• MS Windows

Area of Specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams

Work Conditions and Physical Capabilities

• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal Suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player

Screening questions

• Do you have previous experience in this field of employment?