Job Description

Administrative Assistant -Banking

• Date Posted Feb 10, 2026
• Location Whitby, ON
• Job Type Contract
• Job ID 19223

Are you an organized administrative professional ready to support a dynamic financial team? Apply Now!
Working with one of our top financial clients, this role calls for an Administrative Assistant. This position offers an excellent opportunity to provide vital operational support within a professional banking environment, enabling you to showcase your administrative expertise while contributing to a productive team.
Pay rate range (CAD): $17.60 - $22.37
Responsibilities

• Manage day-to-day administrative tasks, including checking deposits, creating drafts, and managing client bookings
• Greet clients in a professional manner, ensuring seamless reception services by appointment only
• Organize and coordinate meetings, including booking facilities and arranging catering as needed
• Prepare emails, reports, and correspondence with accuracy and attention to detail
• Handle light telephone duties and respond promptly to internal and external inquiries
• Support ad hoc requests to assist team workflow and operational needs
• Maintain and organize files, documentation, and scheduling to ensure efficiency
• Assist with scheduling and ordering catering for team functions or meetings

Desired Skill-Set

• Excellent organizational skills with the ability to prioritize and multitask effectively
• Reliable, adaptable, and capable of pivoting quickly to shifting priorities
• Proven experience in administrative or reception roles with at least 2 years of relevant experience
• Strong communication skills, both verbal and written
• Proficiency with MS Office applications including Word, Excel, and PowerPoint

Nice to Have

• Previous experience working in the banking or financial industry
• Experience supporting executive-level teams or senior management
• Knowledge of organizational systems or tools used in banking environments

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.
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