Job Description

Job Title: Administrative Assistant (AI-Savvy)

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Role Overview

Are you an Administrative Assistant who can handle day-to-day administrative tasks while applying AI-powered solutions to improve efficiency in scheduling, data management, reporting, and communications. This is an opportunity to bring modern tools into a classic role and help the team work smarter.


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Key Responsibilities

Provide general administrative support including scheduling, email management, and document preparation. Use AI tools (e.g., Microsoft Copilot, ChatGPT, Google Duet, or similar) to improve processes, draft communications, summarize information, and generate reports. Maintain digital records, organize files, and ensure data accuracy. Support internal and external communications, preparing presentations and materials as needed. Assist with basic data entry, research, and report generation. Identify opportunities to optimize administrative workflows with AI tools. Handle confidential information with discretion and professionalism.
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Qualifications

Previous experience in an administrative or office support role. Strong proficiency with Microsoft Office / Google Workspace. Demonstrated experience using AI tools (e.g., ChatGPT, Copilot, Jasper, or other productivity platforms) to improve efficiency in admin tasks. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to adapt quickly, learn new tools, and proactively improve processes.
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Nice to Have

Experience managing calendars and travel logistics. Familiarity with project management tools (e.g., Trello, Asana, Monday.com). Basic knowledge of data analysis and reporting.
Please share in your cover letter examples of how you use AI to improve your efficiencies in past roles.