Job Description

The Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognized internationally for excellence in chiropractic education, research and patient care.

Vision:

An academic institution recognized for creating leaders in spinal health.

Mission:

Deliver world class chiropractic education, research and patient care.

Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.

Position: Administrative Assistant, Academic - Contract (ON-SITE)

(Mon-Fri, 35 hours/week. This role is fully ON-SITE. Hours are a combination of 7:30am-3:30pm and 9:00am-5:00pm)

Reports to:

Executive Assistant to the Dean, Undergraduate and Graduate Education

Start Date:

ASAP

Expected End Date:

May 8, 2026

Salary:

$46,331 - $51,500 per year

Job Posting Date:

September 15, 2025

Application Deadline:

September 25, 2025

Application Requirement:

Interested external applicants to upload a covering letter stating salary expectations and CV via Career Connector at https://myavanti.ca/workatcmcc

POSITION SUMMARY:

The division of Undergraduate Education is looking for a dynamic and collaborative member to join our team! The successful candidate will collaborate and assist the Directors of Education, Years I-III, Director, Curriculum and Faculty Development and the Director of Experiential and Integrated Learning with the administration and organization of the academic program, curriculum and faculty development. They will collaborate with Directors and faculty to prepare and deliver assessments and assist with the scheduling and organization of exam schedules. They will help administer the Learning Management System by providing Quality Assurance, trouble-shooting support for faculty and grade management. They assist the department staff with academic program administration, and work with all other divisions at the college. Provides administrative support for the Executive Assistant to the Dean, Undergraduate and Graduate Education as required.

RESPONSIBILITIES:

Compiles, prepares and administers examinations including deferred and supplemental exams through ExamSoft

Manages all examination schedules including arranging proctoring, distributing materials, preparing randomized seating charts, sign-in sheets and room bookings

Assists with creation and administration of Objective Structured Clinical Exams (OSCE's)

Assists with schedule changes and maintaining the posted student schedule

Generates statistical reports from ExamSoft or Canvas as requested

Uploads marks into Canvas gradebooks and class sites from ExamSoft or other assessment platforms such as TopHat

Provides assistance to students, escalates issues as required

Corresponds with students regarding scheduling changes, etc.

Document management and archival of files for accrediting bodies

Organization, booking and taking minutes at curriculum-related meetings

Performs quality assurance checks of academic course sites, and coordinates Course/Instructor evaluations

Updates and manages room booking and faculty credential tracking sheets

Supports the Directors of Education, Director Curriculum and Faculty Development and the Director of Experiential and Integrated Learning

Perform other duties as required

QUALIFICATIONS:.

-Academic

2-year College Diploma in a related field

-Skills & Knowledge

A minimum of 2 years relevant and diverse experience in an administrative/coordinator role with exposure to database management, preferably in an educational or health care environment

Proficiency with MS Office applications, including Teams, Outlook, Word, Excel and Power Point

Experience with Learning Management Systems an asset

Experience with evaluation software (e.g.: TopHat, ExamSoft) an asset

Outstanding written and verbal communication skills

Exceptional interpersonal and customer service skills

Able to work as part of a team and independently

Critical and analytical thinker

Willingness to learn, and initiative to figure out solutions

Adaptable to changes in a fast-paced environment requiring flexibility

Organized and detail-oriented - many tasks (scheduling, marks migration, exam preparation) require a high degree of focus

Models professional attributes and the core values of CMCC, Collaboration, Accountability, Respect, Innovation, Nurturing & Growth ("CARING")

Additional Information:

Eligibility to join pension plan (CAAT DBplus) after 6 months of employment Voluntary RRSP option available
Internal applicants are required to inform their Division Director of their intentions to apply, prior to doing so.

We thank all candidates in advance, but only those candidates who meet the minimum requirements of the job posting will be contacted.

Any offer of employment is contingent upon successful completion of references.

Successful applicants shall be required to provide original transcripts to validate their academic qualifications as a condition of employment at CMCC.

Compliance with the CMCC Communicable Diseases Policy is a requirement for employment with CMCC. Please see https://www.cmcc.ca/about-cmcc/policies for more information.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and CMCC Accessibility Policy, accessible formats and communication supports are available upon request for all parts of the hiring process. Applicants are required to make their needs known in advance. Please contact Human Resources at hradmin@cmcc.ca

In our commitment to promote fair and equitable treatment of all employees and applicants, CMCC provides equal employment opportunities for all individuals regardless of age, sex, disability, race, ethnic origin, citizenship, creed, sexual orientation, marital status or any other ground as described in the Ontario Human Rights Code. CMCC's implementation and support of employment initiatives encourage diversified labour force participation and equal access to opportunities based on merit and performance.

Job Type: Fixed term contract
Contract length: 7 months

Pay: $46,331.00-$51,500.00 per year

Application question(s):

What are your minimum salary expectations per annum? Do you have experience with Learning Management Systems and/or with evaluation software? If so, which one(s)? This role is fully ON-SITE, Monday-Friday, with the schedule being a combination of 7:30am-3:30pm and 9:00am-5:00pm. Are you comfortable with these terms?
Work Location: In person