Job Description

Requisition ID: 373133
Position Number: 20025035
Posting End Date: January 7, 2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: SLP, Audiology, Clinical Nutrition
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: 01/17/2025
FTE: 1.00
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary is commensurate with education and qualifications.
Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The incumbent provides effective, efficient administrative support to the Director Communication Disorders and is responsible for the management of the department's general office and supervision of secretarial/clerical staff (5.0 EFT's). Duties include:

• Monitoring and assisting in the preparation and evaluation of the departmental budget, Trust Accounts, Variance Reports, ordering supplies and materials, and ensuring proper maintenance of equipment and facilities.
• Preparing routine correspondence, minutes, proposals, special projects, and confidential personnel and financial documents, and maintaining the departmental equipment and supply inventory.
• Supervision of five secretarial/clerical staff.
• Initiating all statistical and other reports, as required, from the Workload Measurement System.
• Designing forms, spreadsheets, and form letters; creating and maintaining databases and mailing lists.

Experience

• Three years previous related experience required.
• Previous supervisory experience required.
• Must have experience in the preparation, evaluation and monitoring of operating budgets.
• Excellent oral and written communication skills and excellent problem-solving skills required.
• Must have or be able to acquire within a reasonable period of time a thorough knowledge of occupational hazards and safety precautions and regulations applicable to the area of supervision.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized secretarial training program required.
• Additional courses in supervision/administration/management required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration
Not Applicable
Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 60-70 wpm required.
• Demonstrated proficiency in the use of Microsoft office (Word Excel, Access and PowerPoint) required.
• Medical terminology (pass mark 75 %) and knowledge of database management software required, i.e., InfoMed.

Physical Requirements
Not Applicable
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.