Job Description

Competition # : 45249Department: Intergovernmental AffairsLocation: HALIFAXType of Employment: TemporaryUnion Status: Exclusion - Non Union - NSPGClosing Date: 25-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)About UsAs the Chief Executive Officer of the Province of Nova Scotia, the Lieutenant Governor carries out a variety of constitutional and ceremonial/community functions which the Office of the Lieutenant Governor facilitates. Government House is the ceremonial home of all Nova Scotians and is the location of the Office of the Lieutenant Governor. As the official residence of the Lieutenant Governor, Government House hosts more than 160 events per year, welcomes more than 14,000 visitors per year and serves as the residence for members of the Royal Family and the Governor General during visits to Nova Scotia.About Our OpportunityAs an Administrative Assistant at Government house, you will have the opportunity to work under our Executive Assistant in a fast-paced, public facing environment.You will also occasionally be called upon to offer guided tours or assist with events hosted by the Lieutenant Governor. This position is also responsible to perform other functions including general administrative duties.Primary AccountabilitiesWithin this role, you can expect to:

• Compose correspondence from the Lieutenant Governor and the Private Secretary,
• manage and administer the Lieutenant Governor's Congratulatory Certificate Program
• manage the Office of the Lieutenant Governor's database,
• provide courteous reception services for the Office of the Lieutenant Governor and Government House to all visitors,
• direct callers and answer questions as appropriate, and
• act as the SAP Coordinator for the office.

Qualifications and ExperienceYou have a one-year business course and some experience in a related field; or an equivalent combination of training and experience.As the successful candidate, you have strong organizational skills, the ability to be flexible and multi-task to meet deadlines as well as possess strong initiative, good judgment, interpersonal and leadership skills. You work well independently with minimum supervision, as well as while contributing to a team environment. Strong communication skills, both written and verbal is mandatory to enable preparation of correspondence and responses to inquiries. Proficiency in typing, proof-reading is essential as is a comprehensive knowledge of computer applications such as MS Office (Outlook, Word, PowerPoint, Excel and Access) and filing/retrieval systems.Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Additional InformationThis is a TEMPORARY opportunity with an anticipated end date of August 8, 2025. However, the position status (term, temporary or casual) is dependent on the start date of the successful candidate.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: EC 03Salary Range: $1,687.11 - $2,108.89 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Current government employees may access this posting through the link below:PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia