Job Description

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About MDS Canada

The Mennonite Disaster Service Canada (MDSC) staff team mobilizes hundreds of volunteers to respond to disasters in Canada and the United States. Although small, MDSC is growing because of the increasing frequency and scope of disasters in Canada, and an increasing interest in voluntary service with MDS.


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Job Overview

The Administration and Volunteer Coordinator is a combination of responsibilities that include office administration, donation and database processing, and the scheduling and support of weekly volunteers. Interested applicants should submit a cover letter and resume to jobca@mds.org.

First review of applications:

June 2, 2025

Start date:

June 16, 2025, negotiable

Salary range:

$19.98 - $24.30 Hr

Benefits:

Health, dental, matching RRSP contributions, employee assistance program


Submit Resume

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Primary Responsibilities

Provide administrative support for the office, and to MDS Canada Units and volunteers, and assist with scheduling volunteers to Canadian disaster responses.


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Reporting Relationship

Primary reporting relationship is to Executive Director and Reports to the Volunteer Manager (VM) for volunteer scheduling


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Responsibilities

Office Administration

Answer phones and welcome guests

Process daily mail

Keep database updated

Work for Finance and Admin Manager

Making staff travel arrangements

Update Website as able

Manage office equipment and office maintenance.

Organize logistics and compile board documents for MDS Canada Board Meetings.

Host staff and volunteer events in the office.

Provide administrative support to staff as needed.

Volunteer Scheduling

Schedule Canadian volunteers who serve on MDS projects.

Assist with scheduling weekly volunteers at unit projects as requested.

Schedule weekly volunteers for Summer Youth Projects and Family Projects

Process border crossing letters and orientation packages for all Canadian weekly volunteers serving in the U.S.

Build relationships with Canadian weekly volunteers for volunteer retention.

Assist the VM with administrative tasks related to leadership volunteers as needed.

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Qualifications

Knowledge of and passion for the MDS mission, vision, and core values Post-secondary training and experience in, Administration, Volunteer Management, or a related field. 1-2 Years of experience in Administration or Volunteer Management. Experience working with or scheduling volunteers helpful. Preference given for those having prior MDS service. ###

Essential Skills

Appreciation and respect for Anabaptist values and the diversity of the MDS constituency Warm, sensitive relational style in relating to volunteers and constituency Good verbal and written communication skills Collaborates well with others Demonstrated ability to communicate well on the telephone and respond in a timely way Demonstrated organizational and detail skills Proficient in Microsoft Office suite, reporting tools, donor/volunteer management software and Google Workspace. Problem solving skills Creates, organizes, and follows a work plan Ability to work as a team member, and independently without supervision.

Submit your resume and cover letter to

jobsca@mds.org

. The first review of applications will begin June 2, 2025.