Job Description

Administrative and Communications Coordinator

About the Saint John Arts Centre

The Saint John Arts Centre advances the culture and economy of greater Saint John by providing critical infrastructure for the growth and development of the arts. By incubating and developing talent, the Arts Centre strengthens our community by fostering connections and collaboration, locally and beyond.

Position Overview

The Administrative and Communications Coordinator plays a vital role in the Saint John Arts Centre team, serving as a key connector between our organization, artists, program participants, and the broader community. Reporting directly to the Executive Director, this position empowers our leadership and supports our mission through skilled administration, creative communications, and dedicated community engagement.

Working at the Saint John Arts Centre means being immersed in the thriving cultural landscape of our region and contributing directly to the artistic journeys of community members. As part of our small, dynamic team, you'll have the opportunity to make a significant impact on our organization's success and the cultural enrichment of our community.

Key Responsibilities

Community Engagement & Reception

Serve as the welcoming face of the Arts Centre, greeting visitors and responding to inquiries in person, by phone, and via email Build positive relationships with artists, instructors, participants, and community members Support visitors in discovering programs and opportunities that align with their artistic interests

Creative Communications

Develop engaging social media content that showcases exhibitions, workshops, events, and the vibrant artistic community we serve Create compelling monthly e-newsletters that highlight upcoming programs and inspire community participation Assist with exhibition materials including price lists, labels, and communication with artists

Administrative Support

Provide essential administrative support to the Executive Director, enabling them to focus on strategic initiatives and partnerships Maintain organizational systems including Google calendar, studio bookings, and workshop registrations Process payments through Square and manage product selections Organize and report statistics for CADAC and other reporting requirements

Program & Event Support

Contribute to the success of exhibitions, the annual fundraiser, and other events that showcase our community's artistic talents Assist with coordinating facility rentals that bring diverse cultural activities to our space Support workshop administration to ensure positive experiences for instructors and participants

Digital Presence

Maintain the Arts Centre website with current information about exhibitions, workshops, and events Help develop and implement strategies to enhance our digital presence and community outreach

Required Qualifications & Attributes

Passion for the arts and commitment to strengthening our community through cultural engagement Excellent interpersonal skills and a welcoming approach to diverse community members Strong organizational abilities with attention to detail and follow-through Self-motivated problem-solver who thrives in a collaborative environment Proficiency with digital tools including social media platforms, Canva or equivalent design software, email, word processing, and spreadsheets Strong writing and proofreading skills Ability to manage multiple priorities while maintaining quality and timeliness Flexibility and enthusiasm for contributing to various aspects of arts center operations

The Ideal Candidate

The ideal candidate will bring not only administrative and communications skills but also a genuine enthusiasm for the arts and community building. You'll thrive in this role if you enjoy connecting with people, appreciate the transformative power of the arts, and find fulfillment in supporting the creative journey of others.

Preference will be given to candidates with knowledge of and/or experience in arts environments, though we welcome applications from individuals with transferable skills and a demonstrated interest in our mission.

This is a full-time position based at the Saint John Arts Centre.

Interested candidates are invited to submit their resume, and a cover letter outlining their relevant experience, and contact information along with three (3) references.

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 35 per week

Benefits:

Casual dress On-site parking Paid time off
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Ability to commute/relocate:

Saint John, NB E2L 3G6: reliably commute or plan to relocate before starting work (required)
Education:

Secondary School (required)
Experience:

Front desk: 2 years (preferred) Administrative: 2 years (required)
Language:

English (required)
Work Location: In person

Application deadline: 2025-06-11
Expected start date: 2025-07-14