Job Description

We're seeking a motivated professional with strong organizational skills and an eye for detail to join our clients team as an Administrative & Accounting Assistant.
As the successful candidate, you will be based in the company's Mount Pearl offices, supporting daily business functions by maintaining records, assisting with accounting processes, and contributing to quality management and effective communication.
Key Responsibilities for the Job:

• Provide general administrative support, including document preparation, data entry, scanning, and correspondence management
• Maintain organized electronic and physical filing systems for projects, client records, and company documentation
• Manage reception duties by handling incoming calls, emails, and client inquiries
• Assist with invoices, payment receipts, expense tracking, and financial reporting
• Monitor and reconcile purchase orders, and packing slips
• Support month-end and year-end accounting processes
• Assist in maintaining ISO Quality Management documentation and records
• Prepare internal reports, schedules, and meeting materials for management and operational teams
• Support internal and external audits by organizing documents, maintaining records, and coordinating follow-up actions
• Participate in continuous improvement initiatives to enhance administrative efficiency, quality compliance, and communication across teams

Experience & Attributes for Success:

• Post-secondary education in Office Administration, Accounting, or Business preferred; an equivalent combination of education and experience may be considered.
• Minimum of 1 year of experience in an administrative or accounting support role (manufacturing experience considered an asset).
• Previous experience within an ISO-certified environment is preferred
• Clear and professional oral and written communication skills
• Collaborative work ethic with the ability to connect and work with management, production, and quality teams to achieve company goals

If interested in this opportunity, please apply online by clicking the Apply Now button.
To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Lori-Lydia Loveless, Senior Recruitment Consultant at .
Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best "fit" with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at .
Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.
We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.
Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

Skills Required