Job Description

Reporting to the Executive Director, the Administration & Project Support Coordinator ensures the DeepSense team can focus on maximizing impact by managing critical administrative functions. The Coordinator's contributions will help fuel transformative applied research projects that support environmental stewardship, Indigenous reconciliation, and economic growth.
Key Responsibilities

• Collaborate closely with project managers to support the full lifecycle of applied research initiatives-from ideation to reporting.
• Draft, proofread, format, and submit project proposals, grant applications, and reporting documents, ensuring alignment with funder guidelines and institutional standards.
• Oversee project and funding tracking systems (e.g., Notion, Microsoft 365), monitor timelines, deliverables, and reporting milestones. Coordinate logistics for research deliverables, including liaising with funders, collaborators, and internal teams to ensure smooth execution.
• Assist with onboarding for new hires, interns, and collaborators-ensuring orientation, access to systems, and smooth integration.
• Provide logistical support for events, workshops, and student-facing initiatives such as DeepSense's Discovery Sessions and Ocean of Data Challenge.
• Assist the Executive Director as needed.

Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• An undergraduate degree, or a comparable combination of experience and education.
• Prior administrative or coordination experience.
• Demonstrated organizational acumen with ability to manage multiple, shifting priorities.
• Strong written and verbal communication skills in English.
• Comfort with office tech stacks (e.g., Microsoft 365, Google Workspace, Notion, or equivalent).

Assets

• 1-3 years of experience in a similar role preferably in a university or research settings (experience with Dalhousie administration a strong asset).
• Experience supporting grant and funding applications/processes.
• Bilingual in French and English.
• Familiarity with OCAP principles (Ownership, Control, Access, Possession).
• Understanding of AI/ML concepts and applied research environments.

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans and an employee and family assistance program.
Application Consideration
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from: Indigenous Peoples of Turtle Island (especially Mi'kmaq), Persons of Black/African descent (especially African Nova Scotians), members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.
In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed .
Posting Detail Information
Number of Vacancies 1
Open Date 08/22/2025
Close Date 09/05/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Documents Needed to Apply
Required Documents * Resume / Curriculum Vitae (CV)
Optional Documents * Cover Letter