Job Description

The Aboriginal Coalition to End Homelessness Society (ACEH) is seeking an

Administration & Operations Assistant

who will play a vital role in supporting our CEO, Executive Assistant, and leadership team. This position helps ensure the smooth day-to-day functioning of the organization by keeping administrative systems organized, documents up to date, and internal communications flowing.


This is a dynamic and collaborative role ideal for someone who thrives in a fast-paced environment, takes initiative to solve problems before they arise, and enjoys supporting leadership and operational teams with a mix of hands-on and coordination tasks.

About the ACEH

The ACEH is an Indigenous-led non-profit and registered charity that provides culturally supportive housing for First Nations, Inuit, and Metis Peoples experiencing or at risk of homelessness. Grounded in community voices and Indigenous knowledge, our work addresses systemic barriers and promotes healing through cultural supports, harm reduction, and housing initiatives.

Position Overview

This position is responsible for a wide range of administrative duties that support organizational stability and leadership coordination. The successful candidate will assist with document preparation, meeting logistics, internal communications, drafting report and presentations, and digital file management. This role requires someone who is detail-oriented, organized, excels in technology, and is proactive in maintaining up-to-date administrative systems and supporting the CEO's transition plan.

Application Submission:

Please submit a

resume and cover letter to hr@acehsociety.com

, highlighting any Indigenous ancestry, community involvement, education, certifications, and how your experience will support the ACEH.

Incomplete applications will not be considered.

Preference will be given to qualified candidates with Indigenous ancestry. As an inclusive and diverse employer, we also welcome applications from members of the 2SLGBTQQIA+ community. Applications will be accepted until the position is filled. Only shortlisted candidates will be contacted.

Position Type:

Full-time, 35 hours per week.

Wage Range:

$28 - $30 per hour based on knowledge, skills and relevant experience.

Key Responsibilities

Executive & Director Support

Draft letters, communications, reports, and presentations for the CEO and Directors. Coordinate internal/external meetings and events (calendar invites, logistics, catering, setup/takedown). Edit and proofread documents, consolidate meeting notes into policy drafts, and prepare report summaries. Assist with travel arrangements, agendas, and itineraries. Support administrative project tasks such as organizing and updating SharePoint sites.

Fundraising & Event Coordination

Monitor Canada Helps and support donor communications. Assist with planning and hosting fundraising events. Use Canva to create visually engaging reports and materials.

Administrative & Operations Support

Oversee daily office operations including phone call monitoring, equipment troubleshooting, and liaising with building management. Act as SharePoint administrator: maintain organized, consistent document naming and archiving practices. Communicate with vendors and suppliers (e.g., Telus, Shaw, Innov8, JaniKing, Bluebird, Robbins Parking, Superpass) and prepare payment requests. Monitor and manage the central admin@acehsociety.com inbox. Track and order office supplies, equipment, warranties, and inventory. Draft internal memos and enforce office policies and procedures.

Qualifications & Experience

Minimum 2 years of administrative experience (non-profit sector an asset). Strong writing, editing, and proofreading skills. Desktop publishing skills are required (Canva). Proficient with Microsoft Office, SharePoint, and Excel. Experience with event planning and budget tracking. Valid Driver's License and access to a reliable vehicle. Experience working with Indigenous communities or in Indigenous-led spaces is an asset.

Who You Are

Highly organized and detail-oriented, with excellent administrative instincts. Flexible and adaptable, comfortable working independently and as part of a team. Tech-savvy and willing to troubleshoot or learn new platforms. Discreet and professional, with a strong understanding of confidentiality. * Committed to culturally supportive work environments and Indigenous community values.