Job Description

Position Overview

CHC Paint and Auto Body Supplies is seeking a highly organized and motivated. Administrative Coordinator to join our team at our Markham location. This role is integral to supporting multiple departments including finance, sales, and operations. The ideal candidate is detail-oriented, proactive, and eager to contribute to company-wide initiatives.

Key Responsibilities

Accounts Receivable Administration

- Manage invoicing and payment tracking systems.

- Conduct regular outbound calls to clients for payment follow-ups and arranging

settlements.

- Maintain accurate and up-to-date client account information.

Sales & Client Interaction Support

- Execute Outbound Product Capture Report calls to generate new sales opportunities.

- Investigate and document reasons for lapses in client purchasing behaviors.

- Communicate findings and suggestions to sales and leadership teams.

Company Communication & Support

- Provide administrative support across departments to ensure efficient internal operations.

- Regularly update company dashboards, documents, or other tools as directed.

- Participate in inter-departmental meetings and provide insights where applicable.

Inventory Coordination

- Assist in inventory management across all CHC locations.

- Perform inventory counts, validate transfers, and report discrepancies using CHC systems.

- Collaborate with warehouse and logistics staff to streamline stock processes.

Expense and Asset Tracking

- Support initiatives to track company expenses and asset maintenance.

- Maintain organized records related to company vehicles, equipment, and facility

maintenance.

General Duties

- Participate in company projects or initiatives as assigned.

- Provide occasional administrative support to leadership or other departments.

Qualifications & Requirements

- Proven experience in administrative, AR, or office coordination roles (experience in

automotive or distribution industry is an asset).

- Strong communication skills and professional telephone etiquette.

- Comfortable with data entry, reporting, and learning company-specific software tools.

-Strong in Excel and Google platforms.

- Excellent attention to detail, time management, and organizational abilities.

- Capable of working independently and handling multiple tasks in a fast-paced

environment.

- Willingness to learn and take initiative on new tasks or systems as needed.

Compensation & Tools Provided

- Full-time employment with competitive salary based on experience.

- Company-provided laptop and mobile phone.

- Dedicated desk or office space provided at the Markham location.

- This is not a remote position; regular attendance at the Markham office is required.

Job Type: Full-time

Pay: $20.00-$22.00 per hour

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Paid time off Store discount
Work Location: In person