Job Description

The primary function of the Administration Associate is to support the Division locations daily administration functions. The ideal Administration Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required. This will be replacing an existing role at the Gillfor Kelowna location.

Core Competencies

Communication/Teamwork Critical Thinking/Analytical Skills Technical Skills Excel Problem Solving Fluency with data & Metrics Logic/Result Focus Creative and Innovative Thinking Prioritization

Performance Requirements

Manage flow of paperwork and filing A/R review and collect accounts as required as well as take/post payments and take payments to the bank. A/P process product receiving paperwork to receive materials. A/P post and process small bills and employee expenses. Administer inventory counts/cycle counts. Make inventory adjustments. Invoice sales invoices including posting freight to the orders. Generate sales journal reports for management. Administer timecards for head office. Perform related clerical duties such as faxing and photocopying. Working with other regional branches as it relates to shared expenses.

Standards of Performance

Minimum of 2 years AR/AP administration. Strong computer skills Adhere to all Health & Safety policies & procedures. Strong verbal and written skills to communicate with all levels of the organization. Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

Full-time Monday to Friday (40 hours per week) and any overtime as required. Benefits, RRSP and discretionary bonus program * Reports directly to the Division Manager