Job Description

Job Type:

Full-time contract, one year

Pay:

$24.00-$27.00 per hour

Expected hours:

40 hours per week, Monday to Friday 8:30AM to 4:30PM with flexibility to support staff events, fundraisers and board meetings

Reports to:

The Executive Director

Admin support duties include:

Answer and direct phone calls, emails and walk-ins including coordinating deliveries and donations Office coordination Filing of documentation (physical and electronic) Collaborating with Finance on tasks like financial deposits, AFTs, etc. Office maintenance, cleaning and organization Managing benefits for salaried and hourly employees Sending out agency communications and coordination Supporting the Manager of Communications and Community Engagement in the logistics and execution of major events such as the annual general meeting and fundraising events Supporting the receipt and processing of donations Other admin duties to support the management team and Executive Director as directed and assigned

Staff recruitment duties include:

Creating and posting jobs internally and externally across various outlets Contacting potential candidates, screening them for eligibility and scheduling interviews Creating interview questions and conducting interviews with management Completing reference checks for candidates Collaborating with management to decide upon successful candidates and notifying all candidates on the status of their application Onboarding/training all new staff on their first day, setting up subsequential training sessions on-site based on availability of employee and shift trainers Setting up and managing employees through ADP - Workforce Now Following up with candidates as needed Offboarding employees who have left the agency Other duties as assigned

Operational duties include:

Coordinating with all Wyndham House sites to purchase monthly supply orders, receiving supplies (Amazon, Staples, etc) Coordinating logistics for training, onboarding and board meetings Errands for all sites (shopping, dropping items off, meeting partners in the community) Manage technology of employees, including liaising with Rogers and Risolv (Laptops, cell phones, passwords, and emails) Troubleshooting technology issues at the admin office Other duties as assigned

Minimum qualifications requirements:

1 year of experience in an administrative/support role Excellent oral and written communication skills Excellent attention to detail and independent problem-solving skills Familiarity with office management systems and procedures Demonstrated Proficiency in Microsoft including SharePoint, Teams, Forms, Excel, Outlook, Word, Adobe and Canva Proficiency with basic office technology (working with WIFI modems, printers, corded phones, laptops and desktops) Must be highly flexible and willing to take on a variety of tasks Demonstrated skills in completing administrative tasks Access to a vehicle and a valid licence

Preferred:

Experience in managing and updating websites Experience using ADP Workforce Now would be considered an asset Background/experience in HR and recruitment
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $24.00-$27.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Employee assistance program Extended health care On-site parking Paid time off Wellness program
Schedule:

8 hour shift Monday to Friday
Licence/Certification:

Driving licence and access to a vehicle (required)
Work Location: In person