Job Description

Competition # : 39836

Department: L\'nu Affairs

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 28-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time)

Employee Equity Statement:

At the Office of L\'nu Affairs we celebrate a supportive culture of diversity, inclusion, and belonging.

We work hard to create an environment where different perspectives and experiences are respected and valued.

We encourage applications from those that equally value diversity.

About Us

The Office of L\'nu Affairs is responsible for coordinating Nova Scotia\'s approach to Indigenous issues. The Office leads negotiations related to Aboriginal and Treaty rights with the Mi\'kmaq of Nova Scotia and the Federal Government, coordinates and facilitates consultation between the Provincial Government and the Mi\'kmaq of Nova Scotia, provides strategic policy advice to government on provincial interests relating to Indigenous affairs, and works with partners inside and outside government to increase public education, awareness, and understanding of Indigenous issues in the Province.

With the Mi\'kmaq-Nova Scotia-Canada Tripartite Forum, the Made-in-Nova Scotia Process Negotiations, Treaty Education and our coordinating role in consultation efforts with the Mi\'kmaq of Nova Scotia, we are on the road to developing a new relationship, one based on partnership, respect and mutual understanding.

About Our Opportunity

As the Administration & Coordination Officer you will report to the Manager of Business Administration and will collaborate with the administrative team to provide support to the Office of L\'nu Affairs through your contribution to the development, implementation and administration of effective processes and procedures, various initiatives, events and the daily administrative operations of the office.

Primary Accountabilities

Some of your responsibilities will include:

• Providing comprehensive administrative support to ensure services and operations are responsive and aligned with program requirements and needs.
• Managing applicable websites for promotion of department specific programs and initiatives, education information, develop survey and questionnaires to ensure program metrics are captured and reported.
• Supporting delivery of events and providing guidance and instruction to participants relating to program requirements.
• Identifying needs and providing support for team members/program requirements and responding to inquiries from stakeholders, internal departments and members of the public in relation to program offerings.
• Identifying process improvements for various programs as well as general administrative operations within the Office of L\'nu Affairs.
• Quality control of large volumes of inquiries, providing quality assurance of documents, tracking files and coordinating follow-ups. Experience with the Province\'s STAR/STOR records classification and retention system would be considered an asset.

Qualifications and Experience

This may be the right opportunity for you if you are a graduate of a university or community college program or equivalent, with 1 or more years of related experience. An equivalent combination of training and experience may be considered.

You are a self-motivated individual who works independently, takes initiative and participates fully in a team environment. You have experience monitoring and tracking various requirements and consulting with staff across various divisions of an organization to successfully meet the needs of the organization.

As the ideal candidate, you have previous experience in a similar role in the provincial government or other similar agency or organization, providing professional coordination and administration in a dynamic office.

You bring an innovative approach to your work, thinking through sometimes complex and ambiguous situations to understand them clearly.

You demonstrate effective communication skills (written and verbal), interpersonal and relationship building skills, with a demonstrated history of developing and maintaining relationships with individuals both internal and external to your workplace. You are comfortable working independently, and as a member of a collaborative team. Proficiency with MS Office, Outlook (or similar email system) is required.

Other Assets

• Lived experience or connection with Mi\'kmaw or other Indigenous communities.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Working Conditions

Work outside of regular business hours may be required occasionally.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• Department specific flexible working schedules.

Pay Grade: PR 06 - PR 10

Salary Range: $1,915.37 - $2,746.69 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia