Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



LL est a la recherche d'un(e) Administrateur(trice) principal(e), Immobilier (Comptabilite) relevant de la Directrice regionale, gestion immobiliere. Le titulaire de ce poste sera charge de superviser la preparation de rapports financiers mensuels, trimestriels et annuels avec exactitude, dans les meilleurs delais et conformement aux exigences du client en matiere de production de rapports. De plus, l'Administrateur(trice) principal(e) participera egalement a l'elaboration des budgets et previsions financieres et sera aussi responsable de la preparation des dossiers de verification de fin d'annee pour les proprietes qui lui sont assignees.



CE QUE VOUS FEREZ

Assurer l'exactitude de l'enregistrement des donnees comptables des baux dans le systeme Yardi et le systeme de comptabilite financiere et ce au moment opportun



Passer en revue et interpreter les baux, preparer des sommaires de baux et les documents connexes pour qu'ils soient transmis au service de la comptabilite



Assister a la preparation des budgets d'exploitation annuels ainsi que produire les rapports finaux incluant les analyses de variances mensuelles et trimestrielles par rapport aux chiffres initiaux pour chacune des proprietes



Assister le ou les gestionnaires dans l'elaboration du plan de budget de capital



Produire les ecritures de journal de cloture de fin de mois (courus) pour chacune des proprietes



Effectuer l'analyse des ecarts reel vs. budget pour la preparation des rapports mensuels et trimestriels au client



Calculer les frais de gestion et de supervision relatifs a l'avancement des projets de construction et completer la documentation necessaire a l'emission de la facture



Comptabiliser mensuellement les depenses d'amortissement



Preparer sur une base mensuelle, trimestrielle et annuelle, les etats financiers et les rapports aux partenaires, le cas echeant



Appuyer le gestionnaire et l'equipe de location a analyser et interpreter les rapports de gestion ainsi qu'a la documentation portant sur les arrerages et la location



Compiler et preparer divers documents de travail aux fins du recouvrement de fin d'annee pour les locataires



Soutenir le personnel de la gestion et de l'administration en offrant son expertise en matiere de comptabilite sur les initiatives de gestion des depenses. Aider les gestionnaires immobiliers en surveillant mensuellement les projets de controle des couts pour veiller a ce que les engagements et les budgets ne soient pas depasses



Passer en revue les processus et, recommander ameliorations afin d'etablir des procedures et des procedes visant a augmenter l'efficience et la production



Etablir et maintenir des relations de qualite avec le personnel de l'exploitation et du bureau de la Gestion immobiliere ainsi que le personnel du siege social



Mettre en place et utiliser des indicateurs de performance en lien avec les activites de finance et de gestion immobiliere. Signaler les ecarts au besoin



Accomplir toute autre tache connexe pouvant etre assignee de temps a autre par le superieur immediat



CE QUE NOUS RECHERCHONS

Diplome universitaire ou etudes postsecondaires de preference en finances, en comptabilite ou en administration des affaires



Au moins trois ans d'experience en comptabilite. Une experience dans le secteur de l'immobilier est requise



Connaissance approfondie des politiques et procedures relatives a l'immobilier est requise



Aptitude a analyser de donnees financieres, y compris en ce qui a trait aux techniques d'enquete, de rapprochement et de resolution de probleme



Maitrise des outils de la Suite Office, Notamment la maitrise d'Excel. Une experience de Yardi serait un atout



Autonomie, fortes competences organisationnelles, aptitudes pour la gestion de temps, capacite d'adaptation, capacite a mener plusieurs taches de front, a travailler de maniere independante et a etablir les priorites afin de respecter les echeances de maniere constante



Excellentes aptitudes pour la communication et une bonne capacite d'influence pour maintenir des relations efficaces



Capacite de communiquer des renseignements operationnels a des collegues ainsi qu'a des clients internes et externes



Excellentes aptitudes en communication, en francais et en anglais*, tant a l'oral qu'a l'ecrit



CE QU'IL Y A POUR VOUS

Joignez vous a un chef de file du secteur et faconnez l'avenir de l'immobilier commercial



Des investissements massifs dans les technologies de pointe afin d'optimiser votre travail



Un regime d'avantages sociaux complet et concurrentiel



Un milieu de travail stimulant, concu pour votre croissance et votre bien-etre



Interactions orales et/ou ecrites avec des locataires ou partenaires externes bases a l'exterieur du Quebec (par exemple, fournisseurs de services, cabinets d'avocats, pairs, banquiers, firmes de courtage, firmes d'analyse de credit, agences de credits, clientele non-francophone, etc.)

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JLL is seeking a Senior Property Administrator (Accounting) reporting to the Regional Director, Property Management, the Senior Property Administrator. The incumbent will be responsible for overseeing the preparation of monthly, quarterly and annual financial reports accurately, in a timely manner and in accordance with the client's reporting requirements. The Property Administrator will also participate in the development of budgets and financial forecasts and will also be responsible for the preparation of year-end audit files for the properties assigned to him/her.



WHAT YOU'LL BE DOING

The following is a non-exhaustive list of duties related to this position:

Ensure accurate recording of lease accounting data in the Yardi accounting system and the financial accounting system in a timely manner



Review and interpret leases, prepare lease summaries and related documents for transmission to the accounting department



Assist in the preparation of annual operating budgets as well as produce final reports including monthly and quarterly variance analyses compared to the initial figures for each property



Assist the property manager(s) in the development of the capital budget plan



Produce the month-end (accruals) closing journal entries for each of the properties



Perform the analysis of actual vs. budget variances for the preparation of monthly and quarterly reports to the client



Calculate the management and supervision fees for the progress of construction projects and complete the documentation necessary for the issuance of the invoice



Record depreciation expenses monthly



Prepare on a monthly, quarterly, and annual basis, financial statements and reports to partners, as applicable



Support the manager and the leasing team in analyzing and interpreting management reports as well as documentation related to arrears and leasing



Compile and prepare various working papers for the purpose of year-end collection for tenants



Support management and administrative staff by providing accounting expertise on expenditure management initiatives. Assist property managers by monitoring cost control projects on a monthly basis to ensure that commitments and budgets are not exceeded



Reviews processes and recommends improvements to establish procedures and processes to increase efficiency and production.



Establish and maintain quality relationships with operations and property management office staff as well as head office staff



Implement and use performance indicators related to finance and property management activities. Report discrepancies as required.



Perform any other related duties as may be assigned from time to time by the immediate supervisor



WHAT WE'RE LOOKING FOR

University degree or post-secondary education preferably in finance, accounting, or business administration



At least three years of accounting experience. Experience in the real estate industry is required



In-depth knowledge of real estate policies and procedures is required



Ability to analyze financial data, including investigation, reconciliation, and problem-solving techniques



Proficiency in Office Suite tools, including proficiency in Excel. Experience with Yardi would be considered an asset



Autonomy, strong organizational skills, time management skills, adaptability, ability to multitask, work independently and prioritize to meet deadlines consistently



Excellent communication skills and a good ability to influence to maintain effective relationships



Ability to share business information with colleagues as well as internal and external clients



Excellent communication skills, both oral and written, in French and English*



WHAT'S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate



Deep investment in cutting-edge technology to power your work



Comprehensive and competitive benefits plan



A supportive, caring and diverse work environment designed for your growth and well-being



Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.