Job Description

Nodin Mental Health Services, a department of the Sioux Lookout First Nations Health Authority (SLFNHA), supports the mental health and well-being of First Nation individuals and communities. Nodin provides a wide range of services for children, youth, adults, and families, including intake, a crisis response program, an outpatient mental health service, school-based counselling, travelling counsellors, and mobile outreach.

Salary Range:

$51,319 - $68,932 per annum

Position Type:

Full-time

Posting Type:

This job posting is for an existing vacancy.

Closing Date:

Open until filled.


####

QUALIFICATIONS

Minimum level of education required is a high school diploma or equivalent education and/or experience. Minimum one (1) year of office administrative experience, preferably in a health care environment. Diploma in Office Administration, Health Office Administration Certificate, or other related education is an asset. Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment). Excellent communication skills (verbal, written, and interpersonal). Excellent time management and organizational Highly proficient in computer programs (e.g., Word, Excel, PowerPoint, Outlook), typing, and word processing. Must be able to take meeting minutes Demonstrates initiative, self-motivation, and ability to work independently as well as part of a Demonstrates professionalism, accountability, and maintaining Ability to multi-task, meet deadlines, and adapt in a fast-paced Task-centered; maintain a high level of efficiency and strong attention to Must be personable and able to successfully establish rapport and maintain strong relationships with program staff and partners. Must be able to manage in a high paced Must be able to work with multidisciplinary teams and help other service areas and their administrative Must be able to handle sensitive/confidential material in accordance with SLFNHA policies and procedures and Demonstrated understanding of and competence in serving culturally diverse populations; knowledgeable of First Nations' people, history, culture, health priorities, and social issues. Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an Must be willing to travel to other SLFNHA offices or off-site meetings. Must have a valid driver's Must be willing to live in Sioux Lookout (or within a daily commuting distance). Ability to perform the requirements of the position on a regular basis.
####

ROLES & RESPONSIBILITIES

#####

Support to Manager


Manage the Clinical Manager's schedule through planning and coordinating, organizing, and setting appointments. Arrange, coordinate, and disseminate travel Prepare/draft, modify, and distribute documents including correspondence, reports, memos, administrative forms, and Maintain organized electronic and a hard copy filing Schedule and attend meetings, prepare agendas, and complete minutes/summaries. Create forms/documents and other schedules as requested; record and track Frequent communication internally and Complete data entry, organize, and compile reports as required (e.g., spreadsheets). Assist in the design and development of program forms for clinical department Format documents and Record and file documents that include letters, memorandums, work plans, reports, and confidential Verbal and written Other duties that may be deemed necessary by immediate

Support to Staff


Mailing, scanning, faxing, copying, purchasing supplies, managing stock and resources. Research, order, create purchase orders/cheque requisitions, receive and handle invoices. Receive, record, and deliver interoffice Access Outlook e-mail for messages or information to share/circulate in a timely manner. Assist clinical staff in organizing and/or maintaining filing systems and Research, gather and/or order program materials specific to the resources. Participate in Administrative Team meetings and Answer phone system, redirect phone calls, triage, and handle general inquiries with tact and diligence. Produce and maintain employee weekly schedule and communication book. Greet and direct all suppliers and visitors in a professional and welcoming manner. Ensure all visitors sign in and are received by the appropriate staff member. Sort, record, and distribute incoming mail; record faxes received; prepare outgoing mail and delivery. Make travel arrangements for all staff; develop and maintain travel log and history reports. Maintain a clean and tidy office. * Provide coverage for other Nodin MHS administrative staff.