Under the general direction of the Assistant Manager, Human Resources, this position is responsible for providing support for Human Resources activities. The Administrator, Human Resources will utilize their strong administrative support skills in preparing team member memos and communications, presentation materials, preparing reports, distributing and maintaining other communications, coordinating programs and other team activities as needed. The Administrator, Human Resources will be responsible for maintaining the compliance related expiry dates for team members and will have a strong focus on data entry for policies, compliance training report, etc.
Key Accountabilities:
Monitors site and team member inquiries, ensures that they are forwarded to the appropriate Human Resources team members and follows up to ensure that responses are provided in a timely manner
Assists with the coordination of new hire team member onboarding.
Audits various team member reports on a weekly basis to ensure compliance with policy & procedures
Provides administrative support, including but not limited to photocopying, faxing, preparing files, directing incoming calls, and directing incoming mail
Performs data entry related to Human Resources in record-keeping systems
Drafts team members' announcements, such as newsletters and other communications for review and distribution upon approval
Supporting payroll with reports required for payrun on a biweekly basis.
Updates and maintains site engagement boards, including health and safety boards
Arranges couriers for Payroll, Human Resources, and Operations, as needed
Purchases department-specific office supplies, arranges meetings, coordinates meeting room setup
Participates in health and safety initiatives, including arranging and attending the JHSC meetings on a monthly basis, and ensuring the completion of monthly inspections.
Supports Rewards and Recognition at the site level
Maintains employee records and arranges for document storage and retrieval as needed
Communicates effectively with all departments
Builds strong working relationships with team members and guests
Complies with licensing laws, health and safety, and other statutory regulation
Performs other duties as assigned or directed
Education and Qualifications:
1-2 years of experience in a busy office environment
Previous Human Resources support experience an asset
Degree or Diploma in Human Resources an asset
Experience using a HRIS, an asset
Ability to exceed internal and external guest expectations through timely, effective and service oriented communication
Proficiency in MS Office applications including Word, Excel and PowerPoint
Ability to multi-task and prioritize
Strong communication & organizational skills
Flexible with good attention to detail
Fast learner, interested in continuous process improvement
Able to work independently and as part of a diverse team
Ability to maintain confidential information
* The ability to successfully obtain a criminal record check through the Alcohol and Gaming Commission of Ontario (AGCO)
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