Admin Assistant Physician Cardiology Admin (casual)

Toronto, ON, Canada

Job Description


The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician\xe2\x80\x99s office/clinic and ensures smooth functioning of the physician\xe2\x80\x99s practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

  • Scheduling patient and physician appointments
  • Answering, screening, and transferring phone calls
  • Registering patient visits
  • Preparing and distributing surgical documents as appropriate
  • Maintaining patient confidentiality
  • Creating and maintaining an efficient filing system for active, pending, and processed referrals
  • Maintaining an updated database of appointments, diagnoses, and disposition decisions
  • Creation and maintenance of patient files
  • Attending meetings: taking and typing of meeting minutes
  • Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
  • Accurate handling and preparation of OHIP billing procedures
  • Overseeing of accounts receivable and payable functions for physicians
  • Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
  • Booking travel and hotel arrangements, meeting rooms, and catering as required
  • Accurate transcription for correspondence for physician\xe2\x80\x99s office could include dicta typing
  • Other duties as assigned
QUALIFICATIONS:
  • Graduate of a recognized Medical Administration program, or equivalent experience
  • Successful completion of a Medical Terminology certificate
  • Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
  • Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
  • Professional and consistent customer service skills
  • As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. All internal candidates must be in compliance with Unity Health Toronto\xe2\x80\x99s COVID-19 Vaccination Policy. Please note, proof of vaccination must be QR Code format.

Unity Health Toronto

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Job Detail

  • Job Id
    JD2176120
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Toronto, ON, Canada
  • Education
    Not mentioned