Job Description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant. This role is essential in supporting daily business operations, managing correspondence, and providing exceptional customer service. The ideal candidate will have strong clerical skills, proficiency with office software, and experience in a professional environment. This role is ideal for someone who enjoys variety, can manage multiple priorities, and values discretion and professionalism

Duties

Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks, among others Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents Assist with bookkeeping and basic financial record keeping using QuickBooks and other accounting tools Provide customer support and client care through phone etiquette, email correspondence, and in-person interactions Support office management with scheduling appointments, managing calendars, and coordinating meetings Proofread documents for accuracy and clarity before distribution Handle administrative tasks such as copying, scanning, faxing, and mailing documents Support medical or dental office operations as needed, including patient check-in and appointment scheduling Prepare, proofread, and format documents such as contracts, listings, reports, correspondence, and marketing materials Assist with administration, such as onboarding clients, organizing transaction files, and tracking deadlines Support day-to-day office and business operations as needed in a fast-paced, multi-business environment

Requirements

Proven clerical or administrative experience, preferably in real estate, financial services, accounting, or small business operations Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks Strong computer skills with the ability to learn new software and systems quickly Excellent organizational skills with high attention to detail, especially in data entry, document management, and proofreading Strong customer service and communication skills with professional phone etiquette and a friendly, approachable demeanor Experience with filing systems, document control, and basic bookkeeping is preferred Strong typing and document-preparation skills with the ability to produce clear, accurate, and error-free work Ability to work independently and collaboratively while managing multiple priorities Experience in real estate, financial services, or retail is an asset but not required; training will be provided for the right candidate Valid BC Driver's License and own transportation
Job Types: Full-time, Part-time

Pay: From $35,000.00 per year

Expected hours: No more than 40 per week

Benefits:

Extended health care
Work Location: Hybrid remote in Langley, BC