Job Description

Propulsez votre carriere en rejoignant une equipe engagee, ou votre expertise et vos idees sont essentielles a notre reussite collective.

En choisissant KRB, vous decouvrirez bien plus qu'un cabinet d'avocats de premier plan. Nous sommes une equipe ambitieuse, evoluant dans un environnement dans lequel l'epanouissement de chacun est au coeur de notre organisation.


Travailler chez KRB, c'est faire partie d'un cabinet agile et collaboratif, ou chacun des 130 membres contribue, apprend et progresse au sein d'une culture alliant entraide et excellence.


Notre succes repose sur nos talents.

Votre futur role:


KRB est actuellement a la recherche d'un(e) adjoint(e) executive a temps plein pour se joindre a son bureau a Montreal. Relevant du President du cabinet, le candidat fournira une assistance administrative au comite executif.

Vos prochains defis:


Gestion extensive/haute volume de calendriers et de dates cles (y compris reunions, rendez-vous personnels, dates d'echeance, activites liees aux clients et rappels) Coordination des arrangements de voyage, y compris reservation de vols, hotels, locations de voitures et reservations de restaurants Coordination et gestion des reunions et conferences, y compris la restauration Mise a jour et maintien des informations de contact precises et des listes de clients Prise en charge de l'integration des nouveaux clients, y compris la preparation des formulaires d'identification des clients, la redaction des lettres de mission, la coordination de la reception des acomptes et des fonctions et verifications associees Ouverture de nouveaux dossiers clients conformement aux protocoles et exigences du cabinet Utilisation et maintien d'un systeme de classement et de recuperation ordonne pour garantir une reference facile aux archives papier ou electroniques historiques Preparation, edition, mise en forme, impression, numerisation et revision de documents et de correspondances, y compris la relecture et la verification de la clarte, au besoin Gestion et organisation des appels entrants, des correspondances par e-mail et des fax, reponse aux demandes et questions courantes des clients, gestion autonome des suivis; soutien aux exigences administratives liees au poste Archivage des dossiers fermes et maintien/stockage des dossiers clients, le cas echeant Preparation des entrees de temps quotidiennes pour le president selon les normes du cabinet Saisie et suivi des budgets sur certains dossiers et fourniture de mises a jour budgetaires aux avocats responsables, selon les besoins Aide a l'examen des factures mensuelles et communication des instructions de facturation au departement comptabilite Maintien et mise a jour des connaissances professionnelles et techniques en identifiant et participant a des opportunites educatives, et (le cas echeant) partage des connaissances par le biais d'initiatives de formation

Qui recherchons nous?


Un diplome d'etudes professionnelles (DEP) est prefere Un minimum de three (3) ans d'experience professionnelle pertinente en environnement corporatif Excellentes competences orales et ecrites en francais et en anglais Excellente maitrise de la suite Microsoft Office (en particulier Outlook, Word et Excel) Grande attention aux details Un(e) autodidacte flexible avec un bon jugement et un niveau eleve de professionnalisme Capacite a etablir des priorites, a gerer les attentes et a travailler dans des delais serres Excellentes competences organisationnelles et en gestion du temps

Travailler chez KRB, c'est :


Des collegues chaleureux et conviviaux Une progression de carriere adaptee a vos ambitions Une atmosphere de travail inclusive et dynamique Un horaire de travail flexible et hybride (teletravail possible) Un bureau neuf dans un nouvel espace lumineux et spacieux Un regime d'assurances collectives complet en soins de sante Une banque de journees personnelles annuelles pour concilier la vie professionnelle et personnelle Un programme d'aide aux employes et un service de telemedecine a portee de main Une culture ou la diversite, l'equite et l'inclusion sont non seulement valorisees, mais celebrees





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Breathe new life into your career by joining a committed team, where your expertise and ideas are essential to our collective success.




By choosing KRB, you will discover much more than a leading law firm. We are an ambitious team, evolving in an environment in which the fulfillment of each person is at the heart of our organization.


Working at KRB means being part of an agile and collaborative firm, where each of the 130 members contributes, learns and grows within a culture of mutual support and excellence.


Our success is based on our talents.

Your future role:


KRB is currently looking for a full-time Executive Administrative Assistant to join its Montreal office. Reporting to the President of the firm, the candidate will provide administrative assistance to the President and to the Executive Committee as needed.

Your next challenges:


Extensive/high-volume calendar and key dates management (including meetings, personal appointments, due dates, client-related activities and reminders) Coordination of travel arrangements, including booking flights, hotels, car rental, and restaurant reservations Coordination and management of meetings and conferences, including catering Updating and maintaining accurate contact information and clients lists New client intake, including preparing client identification forms, drafting engagement letters, coordinating receipt of retainers and related functions and verifications Opening new client matters following firm protocols and requirements Utilizing and maintaining an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records Preparing, editing, formatting, printing, scanning and revising documents and correspondence, including proofreading and verification for clarity, as required Managing and organizing incoming calls, e-mail correspondence and faxes, responding to routine client inquiries and requests, and independently managing follow-ups; supporting administrative requirements associated with the position Archive closed files and maintain/store client files as appropriate Preparing daily time entries for the President according to firm standards Inputting and monitoring budgets on select files and provide budget updates to responsible attorney(s) as required Assist in monthly invoice review and communicate billing instructions to Accounting Department Maintain and update job knowledge and technical skills by identifying and participating in educational opportunities, and (if applicable) sharing knowledge through training initiatives

Who are we looking for?


Vocational Studies Diploma (DEP) is preferred A minimum of three (3) years of relevant professional experience in a corporate environment Excellent oral and writing skills in French and English Excellent knowledge of Microsoft Office Suite (particularly Outlook, Word and Excel) Great attention to detail A flexible self-starter with good judgment and a high level of professionalism Ability to set priorities, manage expectations and work within tight deadlines Excellent organizational and time-management skills

Working at KRB means:

Warm and friendly colleagues Career progression tailored to your ambitions An inclusive and dynamic work atmosphere A flexible and hybrid work schedule (telecommuting possible) A new office in a bright and spacious new space A comprehensive group health benefits plan A bank of annual personal days to reconcile professional and personal life Employee assistance program and telemedicine service at your fingertips * A culture where diversity, equity, and inclusion are not only valued, but celebrated