Job Description

English below

Aura Dermatologie est un cabinet prive de dermatologie situe au coeur de Montreal.

Nous recherchons un.e adjoint.e executive polyvalent.e et devoue.e pour joindre notre equipe. Le/la candidat.e ideal.e devra offrir un soutien strategique a l'equipe de direction. Ce role est essentiel pour garantir a nos patients des soins et un service exceptionnels, refletant notre engagement envers l'excellence pour aider nos patients a atteindre leurs objectifs en matiere de sante de la peau.

Le/la candidat.e ideal.e possede les qualites suivantes :

- Debrouillard(e)

- Resolveur/euse de problemes

- Soucieux/se du detail

- A l'aise avec la technologie

- Esprit d'equipe

- Oriente(e) vers la croissance

- Bon sens de l'humour

Les valeurs du candidat ideal doivent etre alignees avec les valeurs les plus importantes de notre organisation, a savoir :

- Integrite (faire ce qui est juste)

- Excellence (etre le meilleur)

- Bienveillance (faire le bien)

Responsabilites principales:

Support executif

Gerer et optimiser l'agenda et le calendrier quotidien du PDG Coordonner les reunions internes et externes liees aux affaires Anticiper les besoins du PDG et preparer de maniere proactive les documents necessaires. Rediger, relire et gerer les courriels et la correspondance ecrite au nom du PDG Filtrer et hierarchiser les communications entrantes (courriels, appels, messages).
Operations et coordination

Assurer la liaison entre le PDG, l'equipe de direction, le personnel et les parties prenantes externes. Assurer le suivi des points d'action issus des reunions et en controler l'avancement. Soutenir les operations quotidiennes afin de garantir l'efficacite entre les departements. Maintenir des systemes de classement numeriques et papier bien organises.
Soutien aux projets et aux affaires

Participer a la coordination et au suivi des projets strategiques. Effectuer des recherches de base et preparer des resumes ou des presentations pour faciliter la prise de decision. Soutenir le PDG dans les activites liees a l'Entrepreneurial Operating System (EOS), y compris les reunions, tableaux de bord, rapports et suivis.
Finances et administration

Gerer les rapports de depenses, les remboursements et la soumission des factures pour le PDG. Comptes a recevoir Tenue de livre (soumission des factures a l'equipe de comptabilite) Coordonner avec l'equipe des finances les taches liees au budget ou aux besoins de rapports. Garantir la confidentialite et la bonne gestion des informations sensibles liees a l'entreprise.
Voyages et gestion d'evenements

Planifier et coordonner les deplacements professionnels (vols, hotels, transport). Organiser des evenements internes et externes tels que reunions du conseil, retraites et conferences.
Ressources humaines

Aider le PDG dans le volet administratif du processus de recrutement
Assistance personnelle (si incluse dans le role)

Occasionnellement aider avec des courses ou rendez-vous personnels, selon entente. Gerer discretement la correspondance ou la logistique personnelle si necessaire.
Confidentialite et representation

Respecter strictement la confidentialite des informations concernant le PDG, les patients, le personnel et l'entreprise. Representer le PDG et Aura Dermatologie avec le plus grand professionnalisme et la plus grande discretion.
Des taches supplementaires peuvent etre attribuees.

Qualifications:

- Diplome d'etudes secondaires ou equivalent.

- Experience averee dans un role similaire dans un environnement de soins de sante.

- Maitrise du francais et de l'anglais, a l'ecrit comme a l'oral.

- Excellentes competences en communication et relations interpersonnelles.

- Fortes capacites organisationnelles et multitaches.

- Maitrise des equipements de bureau et informatiques.

- Souci du detail avec un haut niveau de precision dans la gestion des dossiers des patients et des transactions financieres.

- Capacite a maintenir la confidentialite et a gerer des informations sensibles.

Avantages:

- Salaire competitif et primes basees sur la performance.

- Conges payes et jours feries.

Comment postuler:

Envoyez votre CV et votre lettre de motivation detaillant votre experience et vos qualifications pertinentes a talents@aura.ca.

Rejoignez Aura Dermatologie et contribuez a offrir des soins dermatologiques d'exception dans un environnement moderne, innovant et centre sur le patient.

Pour plus d'informations sur notre clinique et nos services, veuillez visiter notre site web a l'adresse https://www.aura.ca .
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We are looking for a versatile and dedicated executive assistant to join our team. The ideal candidate will provide strategic support to the leadership team. This role is essential to ensure our patients receive exceptional care and service, reflecting our commitment to excellence in helping our patients achieve their skin health goals.

This role is essential for ensuring our patients receive exceptional care and service, reflecting our commitment to excellence in helping our patients achieve their goals in skin health.

The ideal candidate has the following qualities:

Resourceful Problem-solver Attentive to detail Tech savvy Team player Growth-oriented Good sense of humor
The ideal candidate's values are aligned with the most important values of our organization, which are the following:

Integrity (doing the right thing) Excellence (being the best) Benevolence (doing good)

Key Responsibilities:

Executive Support

Manage and optimize the CEO's daily schedule and calendar. Coordinate internal and external business-related meetings. Anticipate the CEO's needs and proactively prepare necessary documents. Draft, proofread, and manage emails and written correspondence on behalf of the CEO. Filter and prioritize incoming communications (emails, calls, messages).
Operations and Coordination

Serve as a liaison between the CEO, leadership team, staff, and external stakeholders. Follow up on action items from meetings and track progress. Support daily operations to ensure efficiency across departments. Maintain well-organized digital and paper filing systems.
Project and Business Support

Participate in coordinating and tracking strategic projects. Conduct basic research and prepare summaries or presentations to support decision-making. Support the CEO in activities related to the Entrepreneurial Operating System (EOS), including meetings, dashboards, reports, and follow-ups.
Finance and Administration

Manage expense reports, reimbursements, and invoice submissions for the CEO. Accounts receivable management. Bookkeeping (submitting invoices to the accounting team). Coordinate with the finance team on budget-related tasks or reporting needs. Ensure confidentiality and proper handling of sensitive business information.
Travel and Event Management

Plan and coordinate business travel (flights, hotels, transportation). Organize internal and external events such as board meetings, retreats, and conferences.
Human Resources

Assist the CEO with the administrative aspects of the recruitment process.
Personal Assistance (if included in the role)

Occasionally assist with personal errands or appointments, as agreed. Discreetly manage personal correspondence or logistics if needed.
Confidentiality and Representation

Strictly maintain confidentiality regarding the CEO, patients, staff, and company information. Represent the CEO and Aura Dermatologie with the highest professionalism and discretion.
Additional tasks may be assigned.

Qualifications

- High school diploma or equivalent; additional education or certification in medical administration is a plus but is not required.

- Proven experience in a similar role within a healthcare setting, preferably in dermatology.

- Proficiency in both French and English, written and spoken.

- Excellent communication and interpersonal skills.

- Strong organizational and multitasking abilities.

- Proficiency in using office equipment and medical software.

- Detail-oriented with a high level of accuracy in managing patient records and financial transactions.

- Ability to maintain confidentiality and handle sensitive information.

Benefits

- Competitive salary and performance-based incentives.

- Paid time off (4 weeks paid vacation) and holidays

How to Apply

Submit your resume and cover letter detailing your relevant experience and qualifications to .

Join Aura Dermatologie and contribute to providing exceptional dermatological care in a state-of-the-art, innovative and patient-centered environment.

For more information about our clinic and services, please visit our website at https://www.aura.ca .

Type d'emploi : Temps plein

Remuneration: 50000,00$ a 60000,00$ par an

Avantages:

Conges payes Programmes de Bien-etre
Capacite a faire le trajet ou a demenager:

Montreal, QC: Faire le trajet sans probleme ou prevoir un demenagement avant de prendre son poste (Obligatoire)
Langue:

Francais (Obligatoire) Anglais (Obligatoire)
Lieu du poste : Teletravail hybride a Montreal, QC