Job Description

Duration:

Part-time Term Position (Mat. Leave)February 23rd to November 2nd, 2026.

Rate of Pay:

$21 per hour

Hours and Location:

This is a part-time term position, working 20 hours per week from the Trust's office at 61 Dundas Street, Dartmouth, unless otherwise agreed by the Employer.

The schedule is flexible and shall be determined in coordination with the Acting Executive Director and in agreement with the Board Chair. Some evening and weekend work will be required, including:

The last Saturday in March, May and September when the Board of Directors holds its Board meetings and the evening of the last Thursday in June, when the Trust holds its Annual General Meeting. Such other events as may be arranged for the Trust, including the monthly lecture series.

Responsibilities:

Reporting to the Acting Executive Director, the Acting Administrative Coordinator will be responsible for:

Ensuring timely and effective management of phone, mail, donor database, G-suite and other software, leases, equipment, e-mail, and supplies Managing membership solicitation, records, and information Processing bill and grant payments Recording of Revenues and Expenses, Accounts Receivable, and Accounts Payable management and recording and Providing accurate and timely information to the Trust's bookkeeper; Ensuring that payroll information is up to date and accurately processed and, in collaboration with the bookkeeper and accountant, ensuring that CRA payments, tax forms, charitable returns, and accurate financial reporting to the Board and to government agencies or other funders is provided in a timely manner; and Supporting the organization of special events such as the awards ceremony that happens in conjunction with the AGM.
Implementing internal and external communications in coordination with the Acting Executive Director.

Supporting Board activity, including:

Ensuring that Board, Annual and any Special General Meetings are organized in compliance with the By-laws; and Ensuring that Board materials are circulated; minutes taken and recorded, provided to the Chair for review, circulated to Board members, and properly stored. Ensuring appropriate insurance coverage for, and maintenance of, the Trust's office; Renting or contracting facilities as required for programming or other Trust activities; Ensuring and the safe operations of the Trust's office; and Other duties may be mutually agreed from time to time.

Qualifications:

Business Administration or other relevant diploma/degree preferred.

2-5+ years in administrative support, office management, or similar roles.

Software: Experience using MS Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Google Workspace, (required), client management software (preferred); Equipment: Experience using and maintaining basic office equipment )(computers, printers, copiers, etc.); Basic bookkeeping/budgeting and financial management (required), QBO (preferred); Data entry and management; and Basic website (WordPress) management, (preferred). Organization and time management: Highly organized, detail-oriented, excellent multitasker, able to prioritize. Communication: Strong verbal, written, and interpersonal skills. Problem-solving: Effective analytical and problem-solving abilities.

To Apply:

Send applications including cover letter, resume and list of references addressed to Andrea Arbic, Chair at contact@htns.ca by midnight January 4, 2026.

Job Types: Part-time, Fixed term contract
Contract length: 34 weeks

Pay: $21.00 per hour

Expected hours: 20 per week

Work Location: Hybrid remote in Dartmouth, NS B2Y 4H5